**Experienced Food Service Administrative Specialist 1 – Remote Part-Time Developmental Position with Opportunities for Career Growth**

About Us

At Deployed Resources LLC, we are a dynamic organization dedicated to providing exceptional services in the food service industry. Our team is passionate about delivering high-quality solutions that meet the unique needs of our clients. We are committed to fostering a culture of innovation, collaboration, and growth, and we are seeking a talented and motivated individual to join our team as a Food Service Administrative Specialist 1.

Job Summary

We are hiring a part-time Administrative Specialist position within our Food Service Department, with a typical schedule of 25-29 hours per week. This is a developmental position that offers a rigorous training plan encompassing all food service operations. Our goal is to find the right candidate who is willing to come into our organization in an entry-level role and leverage this structured training plan to quickly grow and develop. While this is a part-time position, the right candidate will have opportunities to find full-time positions within the Food Service Department and even throughout the organization.

Key Responsibilities

• General:
  • Learn and understand Deployed Resources LLC, its unique culture, and the type of personnel who succeed in the organization.
  • Regularly and proactively communicate with the Food Service team, both in the field and working remotely, to understand their hiring needs.
  • Develop and maintain relationships with all Food Service Department hiring managers and members of the TA, HR, and HRIS departments.
  • Collaborate with these departments toward the continual improvement of the hiring process for the Field Operations department.
  • Continually evaluate the Food Service roster to assess the skills of existing personnel and identify skill gaps to be filled by future hires.
• Hiring and Onboarding:
  • Cooperate with TA to search for new sources of talent, such as Summer (or other seasonal) hires.
  • Support the recruitment process for Food Service Personnel by remotely or in person, sourcing, screening resumes, conducting interviews, facilitating new hire orientations, assisting with hiring and onboarding procedures, and introducing new employees to all systems and training requirements.
  • Establish and maintain relationships with colleges, community colleges, and culinary schools.
  • Oversee quality of work with an eye on Time to Fill to meet staffing goals.
  • Enthusiastically convey the company's vision and mission to candidates.
  • Ensure compliance with government regulations regarding employment.
  • Collaborate with hiring managers and TA to develop job descriptions that accurately describe the duties and requirements of each job.
  • Conduct market research to recommend locations with the right type of skilled labor to meet the needs of the Food Service department.
  • Participate in Business Development and Capture meetings to stay abreast of upcoming hiring needs.
  • Collaborate with TA to ensure fair hiring practices and adherence to the DR Affirmative Action Plan (AAP).
  • Coordinate with Vetting team to ensure job descriptions accurately explain federal government background check requirements at each job site and that our processes and timelines set up the vetting team for success.
• Payroll and Timekeeping:
  • Manage the payroll program for the Food Service Department.
  • Serve as the point of contact for Food Service staff with payroll-related questions and inquiries.
  • Liaise between the Payroll Department and the Food Service Department.
  • Stay updated on current and changing payroll-related news and relay pertinent information to staff.
  • Assist employees with time off requests, including PTO, low intensity, or R/O for seasonal staff.
  • Facilitate conversations with appropriate HR representatives for in-depth questions relating to benefits, pay, policies, etc.
  • Review payroll weekly based on internal reports and schedules to resolve discrepancies.
  • Collect, annotate, and maintain current and historical financial data related to project costs.
  • Manage and maintain accurate records of employee work hours and schedules.
  • Utilize timekeeping software to verify timesheets and assist with payroll processing.
• Scheduling, Travel & Expense Management:
  • Assist Talent Acquisition (TA) and Food Service departments in organizing, traveling to, setting up, executing, and reporting results of hiring events.
  • Assist in the procurement of flights for Food Service staff in an organized, timely, efficient, and cost-effective manner.
  • Organize and update Food Service staff schedules as business needs dictate.
  • Coordinate with the Travel Department to ensure additional travel arrangements are secured to & from assignments, including hotels and rental vehicles, and rideshare access.
  • Distribute schedules regularly and as required.
  • Assist with scheduling, rotations, deployments, and updating/maintaining schedules in a tracking system.
  • Develop site-detailed information to be distributed to each employee prior to assignment.
  • Monitor employee schedules, including PTO, retainer rotations, and requested times off.
  • Ensure rotations and job scheduling are done fairly and without bias.
  • Assist with maintaining accurate staffing numbers for each job location and prepare for upcoming staffing needs.
  • Coordinate with Food Service Managers and Project Managers to ensure the right personnel with necessary skills are on active sites.
  • Support in worksite weekly check-ins.
  • Assist in tracking and analyzing expenses related to food service personnel operations, including flights, rentals, and hotels.
  • Reconcile invoices and monitor budget allocations.
• Miscellaneous Areas:
  • Employee Appreciation Program: Contribute to planning and executing employee appreciation initiatives to foster a positive work culture and boost morale among food service personnel.
  • Staff Scheduling and Deployments: Assist in managing staff schedules and deployments to ensure efficient coverage and deployment of personnel across various locations.
  • Staff Safety: Support Food Service Environment, Health, and Safety with safety audits and meetings.
  • Staff Evaluations and Development: Assist the Food Service Development & Growth Team with DR's comprehensive staff evaluation program.

Essential Qualifications

We are seeking a highly motivated and organized individual with excellent communication and interpersonal skills. The ideal candidate will have:

• Outgoing, friendly, approachable personality.
• Ability to ask probing questions to determine hiring needs.
• Ability to communicate effectively across departments and the hierarchy to achieve a common goal.
• Ability to perform skills analyses, evaluate talent, and determine if there is a match.
• Ability to support efforts requiring rapid staffing of a full and part-time, temporary workforce.
• Ability to develop and use metrics and analytics that align with business needs.
• Exceptional organizational skills and business acumen.
• Ability to take direction from leaders and prioritize tasks.
• Self-managed/Independent worker but also great coordination skills.
• Must be able to communicate clearly and interact with diverse workforce.
• Strong computer skills; proficiency in Microsoft Office Suite, Adobe Pro DC, PowerPoint, Excel, and email communications.
• Strong relationship building skills.
• Ability to speak, read and write clearly in English.

Required Education and Experience

We require a high school diploma or GED equivalent. An Associate or Bachelor's degree in Business Administration, Human Resources, Administrative Support is preferred. Prior experience in personnel management, staffing, recruiting, interviewing, onboarding, and/or vetting is desired.

Work Environment and Travel

This job operates in professional office environments or remotely in field environments. The ability to travel to job sites, at company expense, and be away for extended periods of time based on contract needs is required. This position requires 5-10% travel, dependent on contract load.

Compensation and Benefits

We offer a competitive compensation package, with a salary range of $18-$22 per hour. In addition to a competitive salary, we offer a range of benefits, including health insurance, retirement plans, and paid time off.

Career Growth Opportunities and Learning Benefits

We are committed to providing opportunities for career growth and development. As a Food Service Administrative Specialist 1, you will have the opportunity to work with a dynamic team, develop new skills, and take on new challenges. We also offer a range of learning benefits, including training programs, mentorship opportunities, and access to industry-leading resources.

How to Apply

If you are a motivated individual ready to contribute to a thriving team, we encourage you to apply now! Please submit your application, including your resume and a cover letter, to [insert contact information]. We look forward to reviewing your application!

Equal Employment Opportunity

Deployed Resources LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.