Experienced Senior Administrator, Accounts, Bookkeeping, Data Entry & Processing Specialist for a Dynamic Education Support Team

Welcome to MyDiary: Empowering Students Across Australia

At MyDiary, we believe in the transformative power of planning and preparation in education. For over 20 years, our school diaries have been a cornerstone in guiding students across Australia towards achieving their full potential. Our mission is built on the principle that every student deserves the tools and support necessary to succeed. We're not just a company; we're a community dedicated to making a positive impact on the next generation of leaders, innovators, and change-makers.

About Our Team and Culture

We're a dedicated and dynamic remote team that values collaboration, creativity, and a passion for education. Our team members are our greatest assets, and we're committed to fostering an environment that is inclusive, supportive, and conducive to growth. We empower our team to take ownership of their work, to innovate, and to strive for excellence in everything they do. If you're looking for a role where you can make a real difference, where your contributions are valued, and where you can grow both professionally and personally, then you're in the right place.

The Role: Senior Administrator, Accounts, Bookkeeping, Data Entry & Processing Specialist

This role is pivotal to the smooth operation of our business. We're seeking an individual who embodies precision, has a keen eye for detail, and can maintain a steady pace while upholding the highest standards of data integrity. As a Senior Administrator, you will be the backbone of our operations, ensuring that all administrative, bookkeeping, and data entry tasks are executed with accuracy and efficiency. Your role will be critical in supporting our mission to empower students, and we're looking for someone who is not only skilled but also passionate about contributing to a cause that makes a real difference in the lives of young people.

Your Responsibilities:

• Bookkeeping and Payroll Administration: Utilize your experience with Xero (or similar financial software like SAP, MYOB) to manage our financial records, ensure compliance, and maintain the highest level of accuracy in all financial transactions.
• Data Entry: Accurately input and update our CRM with detailed information from schools and other stakeholders, ensuring data integrity and consistency across all platforms.
• Order Processing: Manage the processing of orders in a timely and efficient manner, cross-checking details for accuracy to ensure seamless operations and high customer satisfaction.
• Document Management: Assist in the organization and management of essential documents, ensuring they are stored securely and can be retrieved effectively when needed.

Qualifications & Experience

To succeed in this role, you will need:

• Minimum of 5 Years of Experience: In a similar administrative, bookkeeping, or data entry role, with a proven track record of accuracy, efficiency, and reliability.
• Advanced Bookkeeping Skills: Proficiency in using financial software, with Xero being highly desirable, but experience with other platforms like SAP or MYOB is also valuable.
• Advanced Microsoft Office Skills: Especially in Word, Excel, and Outlook, with the ability to learn and adapt to new software and technologies quickly.
• Deadline-Driven Environment Experience: A proven ability to manage tasks and meet deadlines in a fast-paced environment, with excellent time management and organizational skills.
• Effective Communication Skills: The ability to communicate clearly and professionally over email and telephone, with strong interpersonal skills for building relationships with colleagues, schools, and other stakeholders.
• Autonomy and Problem-Solving: Demonstrated experience in working autonomously, achieving targets, and solving problems independently, with a proactive approach to challenges and opportunities.
• Cloud-Based Technologies: Familiarity with cloud-based technologies such as Google Workspace, Dropbox, Office 365, and Microsoft Teams, with a willingness to learn and adapt to new tools and systems.
• CRM Software Experience: Previous experience with CRM software like SalesForce or HubSpot is highly desirable, as is any background in logistics, the print industry, or design.

What We Offer

In return for your skills, experience, and passion, we offer a competitive compensation package, opportunities for professional growth and development, and the chance to be part of a mission that genuinely makes a difference. Our benefits include:

• Competitive Compensation: Reflecting your experience and qualifications, with opportunities for growth and development.
• Dynamic Work Environment: A remote team that is collaborative, supportive, and committed to excellence.
• Professional Growth Opportunities: Training, development, and the chance to expand your skill set and take on new challenges.
• Flexible Working Conditions: The ability to work from home, with flexible hours that allow you to balance your work and personal life effectively.
• Access to Latest Technology: The opportunity to work with the latest software and technologies, staying ahead of the curve in your field.

How to Apply

If you're excited about the prospect of joining our team and contributing to our mission, please submit your resume and a cover letter detailing your experience and why you believe you're the perfect fit for this role. It's essential that you follow this process, as applications without a cover letter will not be considered. We're looking for individuals who are genuinely passionate about our mission and have taken the time to understand our values and goals.

Pre-Interview Testing Phase

Due to the nature of this role, we will also conduct a pre-interview testing phase. This is an opportunity for us to assess your skills and experience in a practical way and for you to demonstrate your abilities. It's a crucial part of our selection process, ensuring that we find the right candidate for this critical position.

Conclusion

Joining MyDiary as a Senior Administrator, Accounts, Bookkeeping, Data Entry & Processing Specialist is more than just taking on a new role; it's an opportunity to be part of a community that is dedicated to empowering the next generation of leaders. If you're passionate about education, have a keen eye for detail, and are looking for a challenge that will allow you to grow professionally and personally, then we encourage you to apply. Together, let's make a difference in the lives of students across Australia.