Experienced and Detail-Oriented Clerical III - Waseca JHHS Activities Office/Teaching and Learning
About Us
We are a dynamic and forward-thinking school district in Waseca, Minnesota, dedicated to providing a world-class education to our students. Our district is committed to fostering a culture of excellence, innovation, and collaboration, and we are seeking a highly skilled and detail-oriented individual to join our team as a Clerical III in the Activities Office/Teaching and Learning department.
About the Role
We are seeking an experienced and detail-oriented Clerical III to provide administrative support to the Activities Office/Teaching and Learning department. The successful candidate will be responsible for performing a wide range of clerical tasks, including answering phone calls, responding to emails, and maintaining accurate and efficient electronic and manual filing systems. This is an exciting opportunity for a highly organized and communicative individual to join our team and contribute to the success of our students and staff.
Key Responsibilities
- Communicate effectively with staff, students, parents, and visitors in a positive and professional manner.
- Perform a wide range of clerical tasks, including answering phone calls, responding to emails, and maintaining accurate and efficient electronic and manual filing systems.
- Establish and maintain accurate, neat, and efficient electronic and manual filing systems.
- Meet timelines and perform multiple tasks in an efficient manner.
- Give attention to detail and maintain confidentiality and professionalism in school and community.
- Ensure attendance (at least 95%), punctuality, and dress are appropriate.
- Participate in district-provided staff development opportunities.
- Perform specific duties, including:
- Answering and directing phone calls, communicating effectively and addressing caller questions and concerns.
- Welcome visitors to the school and respond to inquiries from a wide variety of internal and external parties (students, parents, community, public agencies, staff, etc.) for the purpose of providing information, facilitating communication, and/or providing direction.
- Facilitate the activity registration process for each season (fall, winter, spring).
- Prepare and reconcile cash boxes for all activity events.
- Help the Activities Director with the voucher process and record keeping.
- Print grade and attendance sheets for students when needed for principals, teachers, parents, and in-school monitors.
- Assist parents/guardians with Student Management System (Infinite Campus) and Learning Management System (Schoology) access.
- Coordinate the distribution and renting of padlocks for physical education and activities.
- Assist the Office Manager with student obligations management.
- Support the Office Manager with verifying funds for deposits.
- Help with special events, including but not limited to, the Honors Banquet, Parent-Teacher Conferences, Homecoming, and Snow Week Coronation events.
- Provide clerical support for the Director of Teaching & Learning.
- Serve as backup for site clerical staff members.
- Perform other duties as assigned.
Qualifications, Knowledge, Training, and Experience
We are seeking a highly skilled and detail-oriented individual with the following qualifications:
- Associate's degree (AA) or the equivalent of two (2) years of postsecondary education (60 semester credits), or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
- No licensing required.
- Knowledge in the use, operation, and care of computers and other office equipment, as well as, software programs (i.e. Infinite Campus, SMARTFinance, Word, Excel, Google Suite, website management).
- Familiar with computer use and comfortable with learning new programs.
- Ability to perform general clerical duties.
- Possess communication and interpersonal skills as applied to interaction with co-workers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
- Ability to maintain confidentiality.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
- Occasionally lift and carry objects weighing up to 20 pounds.
- Stand for up to one hour at a time.
- Stoop and bend.
- Reach and grasp objects.
- Exhibit manual dexterity or fine motor skills.
- Possess the ability to talk, hear, and see.
- Work in a normal office environment with few physical discomforts.
Career Growth Opportunities and Learning Benefits
We are committed to providing our employees with opportunities for growth and development. As a member of our team, you will have access to:
- District-provided staff development opportunities.
- Professional growth and development opportunities.
- A supportive and collaborative work environment.
- A comprehensive benefits package, including health, dental, and vision insurance, as well as a 403(b) retirement plan.
Work Environment and Company Culture
We are proud to offer a dynamic and supportive work environment that is committed to fostering a culture of excellence, innovation, and collaboration. Our team is dedicated to providing a world-class education to our students, and we are seeking a highly skilled and detail-oriented individual to join our team and contribute to this mission.
Compensation, Perks, and Benefits
We offer a competitive salary and a comprehensive benefits package, including health, dental, and vision insurance, as well as a 403(b) retirement plan. We also offer a range of perks and benefits, including:
- A generous paid time off policy.
- A comprehensive employee assistance program.
- A range of professional development opportunities.
- A supportive and collaborative work environment.
How to Apply
We are excited to hear from you! If you are a highly skilled and detail-oriented individual who is passionate about education and committed to excellence, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to:
We Encourage You to Apply!
Even if you feel you're not a perfect match, we'd still love to hear from you. We are looking for great people to join our friendly team.
Apply for this job