Experienced Part-Time Property Manager and Personal Assistant – Residential Property Oversight and Administrative Support Specialist

Introduction to Our Company and the Role

We are a dynamic and growth-oriented organization seeking an experienced and highly organized Part-Time Property Manager/Personal Assistant to join our team. As a key member of our staff, you will be responsible for managing the day-to-day operations of multiple residential properties and providing personal assistance to a busy professional. This is an exceptional opportunity for a detail-oriented and proactive individual to work in a flexible and supportive environment. Our company values innovation, teamwork, and exceptional customer service, and we are committed to providing a positive and inclusive work environment that fosters growth and development.

Job Overview

This part-time role is located in our Snowmass Village office, with a flexible schedule of approximately 15-20 hours per week. The successful candidate will be responsible for overseeing the maintenance and general upkeep of residential properties, coordinating repairs and services, and providing personal assistance to a busy professional. This role involves a blend of property management and personal assistance duties, requiring a flexible individual who can prioritize multiple responsibilities and work independently. The position includes a mix of on-site inspections and remote work, making it essential for the candidate to be local and have reliable transportation.

Key Responsibilities

• Oversee the maintenance and general upkeep of residential properties, including coordinating repairs, inspections, and services.
• Respond to owner inquiries and handle communications in a professional and timely manner.
• Maintain bookkeeping of financials, including rent payments, utilities, and property expenses, ensuring accuracy and attention to detail.
• Schedule and supervise vendors and contractors for property maintenance and repairs, ensuring that work is completed to a high standard.
• Conduct on-site property inspections, ensuring properties meet safety and cleanliness standards, and identify areas for improvement.
• Maintain association records, agendas, meeting minutes, websites, contracts, and insurance paperwork, ensuring that all documentation is up-to-date and compliant.
• Assist with scheduling appointments, managing calendars, and coordinating meetings, ensuring that all events are well-organized and executed.
• Handle personal errands, such as shopping, mail handling, and other tasks as needed, with discretion and professionalism.
• Manage communications, including email correspondence and phone calls, responding to messages in a timely and effective manner.
• Perform research and provide administrative support for business projects, using initiative and creativity to deliver high-quality results.

Essential Qualifications

To be successful in this role, you will need to have:

• Previous experience in property management, administrative support, or personal assistance, with a proven track record of delivering high-quality results.
• Strong organizational and multitasking skills, with the ability to work independently and manage time effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal, with the ability to communicate effectively with a range of stakeholders, including property owners, vendors, and colleagues.
• Proficiency in Microsoft Office Suite and Google Workspace, with experience with QuickBooks Online and property management software being a plus.
• Ability to handle confidential information with discretion and professionalism, maintaining confidentiality and upholding the highest standards of integrity.
• Problem-solving mindset and ability to handle tasks efficiently under pressure, using initiative and creativity to deliver high-quality results.
• Driver's license and reliable transportation, with the ability to travel to on-site inspections and other locations as required.

Preferred Qualifications

While not essential, the following qualifications are preferred:

• Experience working in a residential property management environment, with knowledge of local regulations and laws.
• Certification in property management or a related field, such as a real estate license or a certification in administrative assistance.
• Experience with project management software and other tools, with the ability to learn new systems and technologies quickly.
• Strong analytical and problem-solving skills, with the ability to analyze data and make informed decisions.

Skills and Competencies

To be successful in this role, you will need to possess the following skills and competencies:

• Strong attention to detail, with the ability to maintain accurate and up-to-date records and documentation.
• Excellent time management and organizational skills, with the ability to prioritize tasks and manage multiple responsibilities.
• Strong communication and interpersonal skills, with the ability to build relationships with a range of stakeholders.
• Ability to work independently and as part of a team, with a flexible and adaptable approach to work.
• Strong problem-solving and analytical skills, with the ability to analyze data and make informed decisions.

Career Growth Opportunities and Learning Benefits

Our company is committed to providing opportunities for growth and development, with a range of training and development programs available to support your career goals. As a Part-Time Property Manager/Personal Assistant, you will have the opportunity to develop your skills and knowledge in property management and administrative support, with the potential to progress to more senior roles within the company.

Work Environment and Company Culture

Our company values a positive and inclusive work environment, with a focus on teamwork, collaboration, and mutual respect. We believe in fostering a culture of innovation and creativity, with a range of initiatives and programs in place to support employee well-being and engagement. As a Part-Time Property Manager/Personal Assistant, you will be part of a dynamic and supportive team, with opportunities to contribute to the development of our company culture and values.

Compensation, Perks, and Benefits

We offer a competitive hourly rate of $40-$45 per hour, depending on experience, with a range of benefits and perks available to support your well-being and career goals. These include:

• Flexible schedule, with the ability to work from home or in our Snowmass Village office.
• Opportunities for professional development and growth, with a range of training and development programs available.
• Positive and inclusive work environment, with a focus on teamwork and collaboration.
• Competitive compensation and benefits package, with opportunities for bonuses and incentives.

Conclusion

If you are a motivated and organized individual with a passion for property management and administrative support, we encourage you to apply for this exciting opportunity. As a Part-Time Property Manager/Personal Assistant, you will have the chance to develop your skills and knowledge in a dynamic and supportive environment, with opportunities for growth and development. Please submit your resume and a brief cover letter detailing your experience and why you would be a good fit for this position to [email protected].