Dynamic Remote Team Assistant – Administrative Support and Coordination Specialist

Welcome to Nari Technologies

We are a pioneering company in the field of data-driven insights, revolutionizing media buying and expanding our presence across North America. Our mission is built on collaboration, fostering strong partnerships with our clients to achieve their goals. We believe in creating meaningful connections and driving the industry forward in the ever-evolving world of advertising. At Nari Technologies, we harness the power of data to make a significant impact, and we're looking for a talented and proactive Team Assistant to join our dynamic team.

About the Role

We are seeking a highly organized and detail-oriented Team Assistant to provide essential administrative support to our team. As a core member of our team, you will play a vital role in streamlining processes, enhancing team productivity, and contributing to a collaborative work environment. Your positive attitude, excellent communication skills, and ability to multitask will make you an invaluable asset to our team. This is an excellent opportunity for someone looking to start or grow their career in administration, with full training provided to ensure your success.

Key Responsibilities

• Assist team members with scheduling meetings, managing calendars, and coordinating travel arrangements to ensure seamless day-to-day operations.
• Prepare and distribute meeting agendas, minutes, and follow-up actions to keep the team informed and on track.
• Organize and maintain team documentation, files, and records, ensuring accuracy and confidentiality.
• Support project coordination by tracking deadlines and deliverables, providing updates and reminders to the team as needed.
• Handle incoming correspondence and inquiries, directing them to the appropriate team members and ensuring timely responses.
• Assist with data entry and reporting, ensuring accuracy and timely updates to support business decisions.
• Help organize team events, training sessions, and other activities to foster a sense of community and teamwork.
• Perform general administrative tasks to support the team's day-to-day operations, including maintaining supplies, managing equipment, and troubleshooting issues.

Essential Qualifications

To be successful in this role, you will need:

• A high school diploma or equivalent; an associate's degree or relevant certification is a plus.
• Previous experience in an administrative or team support role is preferred, but not required.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication skills, both written and verbal, with the ability to effectively communicate with team members, clients, and stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to quickly learn new software and systems.
• A team-oriented mindset with a willingness to help others, provide support, and contribute to a positive and inclusive work environment.

Preferred Qualifications

While not required, the following qualifications are preferred:

• Experience with project management tools and software, such as Asana, Trello, or Basecamp.
• Knowledge of data analysis and reporting, with the ability to create and interpret reports to support business decisions.
• Experience with event planning and coordination, with the ability to organize and execute team events and activities.
• Proficiency in a second language, with the ability to communicate with clients and stakeholders in multiple languages.

Skills and Competencies

To be successful in this role, you will need to possess the following skills and competencies:

• Strong problem-solving and analytical skills, with the ability to think critically and outside the box.
• Excellent time management and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong communication and interpersonal skills, with the ability to effectively communicate with team members, clients, and stakeholders.
• Ability to work in a fast-paced environment, with the ability to adapt to changing priorities and deadlines.
• Strong attention to detail, with the ability to maintain accuracy and confidentiality in all aspects of the role.

Career Growth and Learning Benefits