Experienced Administrative Assistant to Superintendent, Teaching and Learning, and School Board - Remote Opportunity with Faribault Independent School District 656

Join the Team at Faribault Independent School District 656

Faribault Independent School District 656, located in the heart of Minnesota, is seeking an experienced and highly skilled Administrative Assistant to provide support to the Superintendent, Director of Teaching and Learning, and School Board. As a key member of our team, you will play a vital role in the daily administrative operations of our district, working in a fast-paced and dynamic environment. If you have a passion for education, excellent organizational skills, and a strong ability to communicate effectively, we encourage you to apply for this exciting opportunity.

About Faribault Independent School District 656

Faribault Independent School District 656 is a thriving educational institution dedicated to providing high-quality education to our students. Our district is committed to fostering a culture of excellence, innovation, and inclusivity, and we are looking for talented individuals who share our vision. With a strong focus on student achievement, we offer a range of programs and services to support the academic, social, and emotional growth of our students.

Job Summary

We are seeking an experienced Administrative Assistant to provide administrative support to the Superintendent, Director of Teaching and Learning, and School Board. The successful candidate will have a strong ability to work independently, prioritize tasks, and manage multiple projects simultaneously. This is a remote opportunity, and we are looking for someone who is self-motivated, organized, and able to work effectively in a virtual environment.

Key Responsibilities

• Serve as the clerk to the school board, preparing board agendas and packets for meetings, taking minutes of board and other committee meetings, and transcribing, preparing, and distributing meeting minutes.
• Greet visitors, citizens, and customers; answer telephone calls; provide information; forward calls to the appropriate party; and assist the public with the completion of records, applications, etc.
• Manage the school board levy referenda election procedures, recruit judges, arrange for absentee ballots, and report results to the county auditors, superintendent, and school board.
• Maintain district policies and ensure that procedures are established for dissemination of new policies; coordinate and attend policy meetings; and record minutes.
• Assist with a wide variety of fiscal information for the superintendent and teaching and learning departments; monitor account balances and related financial activity; and reconcile account balances as assigned.
• Plan and schedule time, facilities, and equipment/services for meetings, workshops, special events, receptions, etc.
• Provide historical information related to school board agendas, official activities, and decisions.
• Maintain appointment calendars; process registration and payments for school board members, superintendent, teaching and learning departmental staff, and staff attending conferences, trainings, and/or meetings.
• Complete special projects and reports for departmental staff; compile statistics and gather data as requested by departmental staff.
• Maintain the MDE website as the Identified Official Authority for MDE Secure Websites.
• Maintain Home School files and database; send out annual notices and communications.
• Assist with civil rights data collection and reporting responsibilities.
• Assist with in-district nonpublic schools on ESEA budgets and activities.

Essential Qualifications

• Bachelor's degree in business administration, communications, organizational development, education, or a similar field.
• Three to five years of experience working in a fast-paced, professional office environment providing administrative support.
• Thorough experience working in Microsoft Office and Google Suite, specifically Word, Excel, Docs, and Sheets.
• Knowledge of school district policies, procedures, and guidelines.
• Knowledge of laws, including the Pupil Fair Dismissal Act, Open Meeting Law, MN Governmental Data Practices Act, and related data privacy laws.

Preferred Qualifications

• Experience working in an educational setting.
• Knowledge of parliamentary procedure and Robert's Rules of Order.
• Thorough skills collecting and disseminating data to support programming needs.
• Thorough skill creating, analyzing, and interpreting standard correspondence.
• Ability to make arithmetic computations using whole numbers, fractions, and decimals.

Skills and Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently and prioritize tasks.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.

Career Growth Opportunities and Learning Benefits

At Faribault Independent School District 656, we are committed to the growth and development of our employees. We offer a range of training and professional development opportunities to support your career goals. As an administrative assistant, you will have the opportunity to work with a dynamic team of educational leaders and support staff, and contribute to the success of our district.

Work Environment and Company Culture

Our district is committed to fostering a positive and inclusive work environment that values diversity, equity, and inclusion. We offer a range of benefits and perks, including:

• Competitive salary and benefits package.
• Comprehensive health, life, and disability insurance.
• Generous vacation, personal, and sick days.
• Fully paid single health insurance.
• 403(b) match and state pension plan.
• State-of-the-art fitness center.

Compensation and Benefits

The salary for this position is $63,536 per year, with a 260-day contract. We offer a range of benefits, including health, life, and disability insurance, as well as a generous retirement package.

How to Apply

If you are a motivated and organized individual with a passion for education, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to www.faribault.k12.mn.us. Application deadline is September 22, 2023.

Faribault Public Schools is an equal opportunity, diversity-friendly employer. We are committed to fostering a positive and inclusive work environment that values diversity, equity, and inclusion.