Experienced Administrative Assistant for Pro Bono Department – Providing Essential Support for Social Justice Initiatives and Expanding Access to Justice

Introduction to Bet Tzedek Legal Services

Bet Tzedek Legal Services has been at the forefront of providing high-quality, free legal services to Los Angeles' most vulnerable residents for over 50 years. Our organization is built on a foundation of social justice, and our Pro Bono Department plays a critical role in developing programs, materials, and processes to recruit and manage thousands of volunteers each year. We are now seeking an experienced Administrative Assistant to join our Pro Bono Department team, and we are looking for a candidate who is professional, driven, organized, and passionate about social justice issues and expanding access to justice through pro bono services.

About the Role

The Administrative Assistant will play an essential role on our team by maintaining pro bono records, helping to launch cases and projects with pro bono volunteers, and supporting a wide range of programming. This position is eligible for our hybrid/remote workplace designation, allowing for flexibility and work-life balance. As an Administrative Assistant, you will be responsible for providing administrative support to the Pro Bono Director and the Pro Bono Department, ensuring the smooth operation of our pro bono programs and services.

Key Responsibilities

• Maintain pro bono records, assist Pro Bono Director in launching cases, and enter case and pro bono counsel information into our legal database on a daily basis
• Help develop and maintain a library of pro bono sample materials, resources, and templates, organized by practice area
• Conduct data entry, scanning, copying, word processing, create and maintain spreadsheets, process case files, and other administrative duties
• Clearly and professionally communicate with clients, staff, pro bono counsel, volunteers, community partners, service providers, other agencies, and the general public, as needed
• Manage regular flow of pro bono project and case information according to team processes
• Provide administrative support in advance of pro bono clinics and provide technical assistance during clinics as needed
• Assist with administrative duties relating to in-house volunteer recruitment and record-keeping
• Assist with pro bono data reporting on a monthly and annual basis
• Provide other general administrative support as requested, including recommending and implementing improvements to projects, processes, and systems
• Assist in organizing and producing webinars, trainings, and other multiparty events on Zoom, Microsoft Teams, or other virtual platforms, by communicating with multiple stakeholders and registrants, as well as preparing MCLE paperwork

Requirements

To be successful in this role, you will need to have:

• BA/BS or equivalent work/life experience (required)
• At least 3 years of law firm or legal nonprofit experience (required)
• Exceptionally organized and self-motivated, with excellent attention to details (required)
• Proficiency with MS Office, including Word, PowerPoint, and Excel (required)
• Familiarity with Legal Server or other cloud-based case management system (preferred)
• Understanding and commitment to Bet Tzedek's mission of equal justice for all and Bet Tzedek's core values of leadership, community-based advocacy, and innovation (required)
• Commitment to diversity, equity, and inclusion (required)

Skills and Competencies

In addition to the requirements, we are looking for a candidate with:

• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Strong problem-solving and analytical skills
• Ability to prioritize tasks and manage multiple projects simultaneously
• Strong attention to detail and organizational skills
• Ability to maintain confidentiality and handle sensitive information

Career Growth Opportunities and Learning Benefits

At Bet Tzedek, we are committed to the growth and development of our staff. As an Administrative Assistant, you will have the opportunity to work with a talented team of professionals who are passionate about social justice. You will also have access to training and development opportunities, including workshops, webinars, and conferences, to help you build your skills and advance your career.

Work Environment and Company Culture

Bet Tzedek is a unionized environment that values diversity, equity, and inclusion. We are committed to creating a work environment that is welcoming and inclusive to all staff, and we encourage applications from traditionally underrepresented communities and historically oppressed groups. Our office is located in Los Angeles, but this position is eligible for our hybrid/remote workplace designation, allowing for flexibility and work-life balance.

Compensation, Perks, and Benefits

We offer a competitive salary range of $68,796.62-$72,579.33, depending on experience. In addition to our competitive salaries, we offer an excellent benefits package, including:

• A generous number of paid holidays, vacation, and sick days annually
• Personal and floating holidays
• Compensatory time for exempt employees
• 18 weeks of paid parental leave (after 1 year of employment)
• Various paid leaves
• Medical, dental, vision, chiropractic, and acupuncture coverage for employees and dependents
• Life/accidental death and dismemberment (AD&D) insurance, long-term disability insurance, and Employee Assistance Plan
• Voluntary (employee-contributed) life/AD&D, accident, critical illness, hospital confinement, and pet insurance
• Employee-contributed 401(k) plan and 403(b) plan
• Healthcare and childcare flexible spending accounts
• Commuter transit and/or parking benefits

How to Apply

If you are a motivated and organized individual who is passionate about social justice, please submit your application, including a cover letter and resume, to [email protected] with the subject line "Administrative Assistant – Pro Bono Department." We look forward to hearing from you!

Don't Hesitate, Apply!

Don't worry if you don't meet every single requirement. We value a great attitude and a willingness to learn above all. Submit your application today and join our team of dedicated professionals who are making a difference in the lives of Los Angeles' most vulnerable residents.