Project Logistics Coordinator

Who is ZAVTEK We are a rapidly growing nationwide organization in the Critical Power industry. Functionally, we sell and service uninterruptible power systems and battery backups in data centers, manufacturing, hospitals, and other industries. Deeper, we are an organization focused on being quality partners with our employees, customers, and vendors to deepen relationships in everything we do. We take care of our employees first and believe in turn they will give that same level of care to our customers and vendors. What you will do: The Project & Logistics Coordinator will support the full lifecycle of service projects, from order creation through to invoicing. This role is essential to ensure smooth coordination between vendors, customers and internal departments. The coordinator will manage order tracking, shipping schedules, and documentation. This position requires strong organizational skills, attention to detail, and effective communication across teams. The Project & Logistics Coordinator is part of the Shared Services Team, collaborating with scheduling, sales, and operations to ensure timely and accurate project execution. The Shared Services Director leads this team. Success in this role requires adaptability, proactive communication, and a collaborative mindset to support internal teams and meet customer expectations in a dynamic, fast-paced environment. Key Responsibilities • Coordinate the full lifecycle of service projects from order creation through invoicing. • Place and manage vendor purchase orders, ensuring accuracy and timely fulfillment through clear communication and tracking. • Track and manage shipping schedules, site readiness, and delivery timelines. • Coordinate with the dispatch team to ensure the project is scheduled in a timely manner with all necessary site and job details. • Ensure all customer requirements are documented and communicated clearly to relevant stakeholders. • Maintain strong working relationships with vendors, recyclers, and internal departments. • Proactively identify and resolve issues that could delay project timelines or impact customer satisfaction. • Maintain accurate project documentation including order details and shipping confirmations. • Monitor and update task timelines based on changes in delivery or site conditions. • Confirms project completion and ensures all invoices are timely and accurate. • Assist in developing and maintaining SOPs and standardized forms for recurring processes. Qualifications and Skills • 1–2 years of experience in project coordination, inside sales, or logistics support. • Strong organizational skills with the ability to manage multiple tasks and timelines. • Excellent written and verbal communication skills. • Basic understanding of logistics, shipping, and vendor coordination. • Ability to work collaboratively across departments and with external partners. • Detail-oriented with a focus on accuracy and follow-through. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Apply tot his job Apply To this Job