Experienced Procurement Specialist for Calendly - Remote US Position with Competitive Salary and Growth Opportunities

Welcome to Calendly: A Leader in Scheduling and Meeting Management

At Calendly, we're on a mission to make scheduling and meeting management seamless and efficient for millions of users worldwide. As a key player in the tech industry, we're committed to innovation, excellence, and customer satisfaction. Our Operations team is the backbone of our organization, and we're looking for a skilled Procurement Specialist to join our ranks. If you're a motivated and experienced procurement professional with a passion for driving success, we want to hear from you.

About the Team and Opportunity

Our Operations team is the infrastructure that enables Calendly to scale to new heights. As a Procurement Specialist, you'll play a vital role in bridging the gap between our internal stakeholders and vendors, ensuring that business requirements are met with professionalism and positivity. You'll report to the Manager of Procurement and work collaboratively across Calendly to scale our procurement function. If you're looking for a challenging and rewarding role that offers opportunities for growth and development, this is the perfect fit for you.

A Day in the Life of a Procurement Specialist at Calendly

As a Procurement Specialist, your day will be filled with exciting challenges and opportunities. You'll serve as a crucial link between our internal stakeholders and vendors, ensuring that business requirements are met with a high degree of professionalism and positivity. Your focus will be on enhancing processes and supporting the scalable growth of Calendly. Some of your key responsibilities will include:

• Assisting in the management of contract processes for new agreements, renewals, and amendments, primarily for SaaS and other indirect goods and services.
• Collaborating with business owners and experts to understand and verify the business needs behind purchase requests, helping to ensure alignment with organizational goals.
• Working alongside key departments such as legal, IT, information security, privacy, and finance to facilitate discussions on commercial terms and legal compliance, focusing on the administrative aspects of these collaborations.
• Onboarding and off-boarding third-party vendors and supporting ongoing vendor relationships.
• Generating and maintaining accurate Purchase Orders (POs) in partnership with accounts payable.
• Organizing and supporting the execution of sourcing events like RFPs, focusing on supporting senior staff in preparation and administrative tasks to ensure efficient execution and risk management.
• Reporting on procurement outcomes and participating in identifying opportunities for improving procurement processes, systems, and policies.
• Acting as a point person on the daily operational tasks of the procurement department, ensuring tasks are completed accurately and on time.

What We're Looking for in a Candidate

To be successful in this role, you'll need to have a minimum of 2 years of procurement experience, preferably in the tech sector. A Bachelor's degree in business administration or a related field is preferred. You should have strong organizational skills, the ability to manage multiple tasks at once, and effective communication skills, with the ability to work well in a team-oriented environment. You should also be skilled in a digital environment, with proficiency in MS Office and Google Suite tools. Experience with a procure-to-pay (P2P) and competitive sourcing solution, such as ZipHQ, Coupa, or SAP, is highly preferred.

Essential Qualifications

• Minimum of 2 years of procurement experience required, tech sector preferred.
• Bachelor's degree in business administration or a related field is preferred.
• Strong organizational skills and the ability to manage multiple tasks at once.
• Effective communication skills, with the ability to work well in a team-oriented environment.
• Must be skilled in a digital environment, with proficiency in MS Office and Google Suite tools.
• Experience with a procure-to-pay (P2P) and competitive sourcing solution, highly preferred (e.g., ZipHQ, Coupa, SAP).
• Authorized to work lawfully in the United States of America, as Calendly does not engage in immigration sponsorship at this time.

Preferred Qualifications

• Experience in a fast-paced, dynamic environment, with a proven track record of driving success.
• Strong analytical and problem-solving skills, with the ability to think critically and outside the box.
• Excellent negotiation and influencing skills, with the ability to build strong relationships with vendors and internal stakeholders.
• Experience with procurement software and systems, such as procurement management systems, contract management systems, and spend analysis tools.

What's in it for You?

At Calendly, we offer a competitive salary and a comprehensive benefits package, including a Quarterly Corporate Bonus program, equity awards, and competitive benefits. We're committed to providing a supportive and inclusive work environment that fosters growth, learning, and development. As a Procurement Specialist, you'll have the opportunity to work with a talented team of professionals who are passionate about driving success and making a meaningful impact. You'll also have access to a range of training and development programs, including mentorship, coaching, and career development opportunities.

Career Growth Opportunities

At Calendly, we're committed to helping our employees grow and develop in their careers. As a Procurement Specialist, you'll have the opportunity to take on new challenges, develop new skills, and advance in your career. We offer a range of career development opportunities, including training programs, mentorship, and coaching. We also provide opportunities for advancement, including promotions and lateral moves, to help you achieve your career goals.

Work Environment and Company Culture

At Calendly, we're proud of our company culture, which is built on a foundation of innovation, excellence, and customer satisfaction. We're a dynamic and fast-paced organization that values creativity, collaboration, and teamwork. We offer a range of perks and benefits, including flexible working hours, remote work options, and a comprehensive benefits package. We're committed to providing a supportive and inclusive work environment that fosters growth, learning, and development.

Compensation, Perks, and Benefits

At Calendly, we offer a competitive salary and a comprehensive benefits package, including:

• A Quarterly Corporate Bonus program.
• Equity awards.
• Competitive benefits, including medical, dental, and vision insurance.
• Flexible working hours and remote work options.
• A comprehensive benefits package, including 401(k) matching, paid time off, and holidays.

How to Apply

If you're a motivated and experienced procurement professional who is looking for a challenging and rewarding role, we want to hear from you. Please submit your application, including your resume and a cover letter, to be considered for this opportunity. We can't wait to hear from you!

Conclusion

At Calendly, we're committed to making scheduling and meeting management seamless and efficient for millions of users worldwide. As a Procurement Specialist, you'll play a vital role in driving success and making a meaningful impact. If you're looking for a challenging and rewarding role that offers opportunities for growth and development, we encourage you to apply. Join our team of talented professionals and help us shape the future of scheduling and meeting management.