Remote Executive Assistant to C-Level Executives - Virtual Administrative Support Specialist

Unlock Your Potential as a Remote Executive Assistant with Zirtual

Zirtual, a pioneering company in the virtual assistance industry, is seeking a highly skilled and experienced Remote Executive Assistant to join our team of professionals. As a Virtual Assistant (VA), you will be the primary point of contact for our clients, providing top-notch administrative support and ensuring seamless communication. If you're a motivated and organized individual with a passion for delivering exceptional service, we invite you to explore this exciting opportunity.

About Zirtual and the Role

At Zirtual, we pride ourselves on fostering a work-life balanced environment that empowers our Virtual Assistants to excel in their roles. As a Remote Executive Assistant, you will work independently with clients, providing personalized support and expertise to meet their unique needs. Our US-based VAs are dedicated professionals who strive to exceed client expectations and drive success.

As a vital member of our team, you will receive comprehensive support from your assigned Account Supervisor, who will guide you through plan modifications, address questions and concerns, and provide feedback on quality and performance. This collaborative approach ensures that you have the resources and guidance needed to thrive in your role.

Key Responsibilities

• Project Management and Organization: Facilitate on-time project completion, prioritize tasks, and ensure seamless execution.
• Calendar Management: Schedule appointments, coordinate travel arrangements, and proactively monitor client calendars to prevent conflicts.
• Research and Analysis: Conduct research on various topics, provide timely results, and support informed decision-making.
• Purchases and Expense Reporting: Manage purchases, ensure accuracy, and maintain organized expense records.
• Email Inbox Management: Respond to and organize emails, adhering to client guidelines and Zirtual's best practices.
• Social Media Management and Marketing: Develop and implement social media strategies to enhance client presence and engagement.
• Virtual Meetings: Attend virtual meetings, draft agendas, take meeting minutes, and provide follow-up as required.
• Continuous Communication: Maintain clear and proactive communication with clients, acknowledging tasks, and providing updates on task status.
• Time Tracking and Reporting: Accurately track billable hours and submit weekly usage reports to clients.
• Other Duties: Perform various administrative tasks, such as transcription, data entry, and standard business correspondence.

Essential Qualifications and Skills

To succeed as a Remote Executive Assistant with Zirtual, you should possess:

• Associate's or Bachelor's Degree: A degree in a relevant field or a minimum of 5 years of experience as an Executive Assistant to C-level executives.
• Administrative Experience: At least 4 years of administrative experience, with a strong background in providing support to senior executives.
• Technical Skills: Proficiency in Google Suite, Microsoft Office, and task management programs like Trello or Asana.
• Communication Skills: Clear, precise, and professional written and verbal communication skills.
• Organizational Skills: Ability to prioritize tasks, manage multiple projects, and maintain attention to detail.
• Interpersonal Skills: Strong interpersonal skills, with the ability to develop working relationships quickly.
• Technical Requirements: Reliable internet connection, computer, and phone, with a typing ability of at least 50 WPM.
• Availability: Available during business hours (PST or EST) Monday-Friday, unless otherwise agreed upon with clients.

Preferred Qualifications and Skills

While not mandatory, the following skills and experience can enhance your application:

• Experience with C-Level Executives: Previous experience working with C-level executives, understanding their unique needs and expectations.
• CRM Platforms: Familiarity with CRM platforms like SalesForce, Hubspot, or Zoho.
• Expense Reporting Tools: Experience with expense reporting programs like Quickbooks or Expensify.
• Travel Management Tools: Knowledge of travel management programs like Concur.
• Social Media Management Tools: Experience with social media management programs like Hootsuite and Wordpress.
• AI Tools: Familiarity with AI-powered tools and their applications.

Career Growth Opportunities and Learning Benefits

At Zirtual, we are committed to the growth and development of our Virtual Assistants. As a Remote Executive Assistant, you will have opportunities to:

• Develop New Skills: Enhance your technical, administrative, and interpersonal skills through our comprehensive training programs.
• Advance Your Career: Take on new challenges, expand your client base, and increase your earning potential.
• Collaborate with Professionals: Work with a diverse team of experienced professionals, sharing knowledge and best practices.

Work Environment and Company Culture

At Zirtual, we foster a culture that values work-life balance, flexibility, and collaboration. As a Remote Executive Assistant, you will:

• Work Remotely: Enjoy the flexibility of working from anywhere, with a reliable internet connection.
• Collaborate with a Dynamic Team: Connect with a community of professionals who share your passion for delivering exceptional service.
• Receive Ongoing Support: Benefit from comprehensive training, ongoing guidance, and feedback from your Account Supervisor.

Compensation and Benefits

As a 1099 independent contractor with Zirtual, you will be compensated with a competitive monthly pay, averaging $1500-$3800 per month, depending on your client mix. After 6 months of tenure, your revenue split can increase, based on plan utilization and client retention. While we can't disclose specific benefits, our compensation package is designed to reward your hard work and dedication.

Join Our Team

If you're a motivated and experienced professional looking for a challenging and rewarding role, we invite you to apply for this exciting opportunity. As a Remote Executive Assistant with Zirtual, you will have the chance to make a meaningful impact, develop new skills, and advance your career. Apply now and let's discuss how you can become a vital part of our success story.