Remote Executive Assistant - Virtual Administrative Support Specialist for Innovative Digital Marketing Team

Unlock Your Potential as a Remote Executive Assistant with No Typical Moments!

Are you a highly skilled and organized virtual assistant looking for a challenging and rewarding role with a dynamic digital marketing team? Do you have a passion for delivering exceptional administrative support and making a real difference in a fast-paced online environment? If so, we want to hear from you! No Typical Moments is seeking an experienced and enthusiastic Remote Executive Assistant to join our team on a contract basis.

About No Typical Moments

No Typical Moments is a forward-thinking digital marketing company that is redefining the way businesses approach online marketing. Our team is dedicated to delivering innovative and effective solutions that drive real results for our clients. We're a company that values integrity, punctuality, and professionalism, and we're looking for a Remote Executive Assistant who shares these values and is passionate about making a positive impact.

Job Overview

As a Remote Executive Assistant at No Typical Moments, you will play a critical role in providing administrative support to our team while working remotely. This is a fantastic opportunity to work with a dynamic and innovative company, develop your skills, and advance your career as a virtual assistant. You will be responsible for a range of administrative tasks, including email management, scheduling, and workflow management, as well as more specialized tasks such as writing and editing podcast episodes and managing company-wide announcements.

Key Responsibilities

• Respond to emails and phone calls in a timely and professional manner
• Schedule meetings and appointments, and manage calendars to ensure seamless coordination
• Attend meetings and take minutes to ensure accurate record-keeping
• Organize presentation materials, manage team birthday notices, and coordinate thank you cards for new clients, podcast guests, and referral partners
• Write and edit weekly podcast episodes, and manage podcast communications with contractors
• Prepare, format, and edit a range of documents, including case studies and company-wide announcements
• Provide customer service as the first point of contact, responding to queries and resolving issues in a timely and professional manner
• Maintain quarterly survey and client gift sending spreadsheets, and manage monthly newsletter sending and LinkedIn newsletters

Essential Qualifications

To be successful in this role, you will need to have a strong background in virtual assistance, with proven experience in providing administrative support in a remote environment. You will need to be highly organized, with excellent time management and multi-tasking skills, and be able to work independently with minimal supervision.

• Proven experience as a Virtual Assistant or relevant role, with a strong track record of delivering high-quality work
• Excellent communication skills, with the ability to respond to emails, phone calls, and instant messages in a timely and professional manner
• Experience with word-processing software and spreadsheets, including Google Drive, Google Sheets, and Google Docs, as well as MS Office
• Knowledge of online calendars and scheduling, including Google Calendar
• Self-starter who is comfortable working in a virtual capacity and self-managing, with a strong sense of initiative and proactivity

Preferred Qualifications

• Experience with Zoom and TeamworkPM software, or similar virtual collaboration tools
• A roster of other virtual assistant clients or projects, demonstrating your ability to manage multiple tasks and priorities

Skills and Competencies

In addition to the essential qualifications listed above, we are looking for a Remote Executive Assistant who possesses a range of skills and competencies, including:

• Excellent organizational skills, with attention to detail and the ability to multi-task
• Strong communication and interpersonal skills, with the ability to build strong relationships with team members and clients
• A proactive and flexible approach to work, with the ability to adapt to changing priorities and deadlines
• A commitment to ongoing learning and professional development, with a passion for staying up-to-date with the latest trends and best practices in virtual assistance

Career Growth Opportunities and Learning Benefits

As a Remote Executive Assistant at No Typical Moments, you will have the opportunity to develop your skills and advance your career in a dynamic and innovative company. You will be working with a talented and experienced team, and will have access to a range of training and development opportunities to help you grow and succeed.

Work Environment and Company Culture

No Typical Moments is a remote-friendly company that values flexibility and work-life balance. As a Remote Executive Assistant, you will be working from home or a remote location, and will be expected to be available during regular business hours (Monday to Friday). We are a company that values diversity, inclusivity, and teamwork, and we're looking for a Remote Executive Assistant who shares these values.

Compensation and Benefits

We offer a competitive hourly rate of $20-$25 per hour, depending on experience, as well as a range of benefits, including:

• 401(k) plan
• Dental insurance
• Health insurance
• Paid time off

Schedule and Work Arrangement

This is a contract role, with expected hours of 5-15 hours per week. You will be working on a flexible schedule, with the ability to manage your own workload and prioritize tasks to meet deadlines.

Join Our Team!

If you're a motivated and organized virtual assistant looking for a challenging and rewarding role with a dynamic digital marketing team, we want to hear from you! Please submit your application today, including your resume, cover letter, and any relevant experience or qualifications. We can't wait to hear from you!