Virtual Assistant to Successful Author, Speaker, Coach

Superstar Activator is a fast-paced personal development, business coaching and consulting company committed to the advancement of influencers who want to uplift humanity, through their businesses. Our purpose is to activate "Superstars" (AKA: speakers, authors, coaches, thought leaders and educators) to build businesses that lead others and make the world a better place. We are looking for a “right hand” person, a fast-paced, experienced, organized, resourceful Virtual Assistant to support administrative and business functions for the CEO. This person will act as a support person and “gatekeeper” to handle business tasks, manage projects, and protect the CEO's time. Responsibilities include but not limited to: • Complete calendar and email management, travel for CEO • Event planning support and onsite event support - both virtual through zoom and in-person • Collaboration and planning with Community/Events Manager • Managing basic bank account balances, tracking expense spreadsheets, collecting receipts and invoices and forwarding to appropriate people on the team • Tracking invoices and expenses for business taxes and rental property • Manage project timelines and delegate tasks as needed • Onboarding new clients/members • Use Asana to manage all day to day tasks for the company • Work closely with the Operations Manager to ensure all company tasks are captured and completed within Asana. • Keep accurate records and ensure all virtual files are organized properly (Dropbox and Google Drive) • Manage customer support • Drafting of documents, memos, client correspondence, company wide letters etc. • Manage packaging of welcome kits to new clients and client gifts • Manage event inventory lists • Manage virtual business telephone line (Ring Central) • Frequent management and execution of ad hoc projects • Other tasks as directed by CEO and/or leadership • Some miscellaneous and personal tasks as needed The willingness to travel is desirable in this role. Qualifications: • 5 year experience in supporting authors/speakers/coaches • Extremely organized & detail oriented with the ability to prioritize tasks in a fast-paced environment • Must have at least 2 years experience using Asana • Must be able to learn systems quickly • Proficient with Google Suite (Gmail / Google Docs / Google Sheets) Experience with the following platforms is a PLUS: • Mac platform • Dropbox • Circle • Jotform • Zoom / Fathom Notetaker • Acuity Local to Southern FL area would be a PLUS but not a must To apply for this position please send a resume AND a cover letter explaining why you are the perfect fit for this role. If you do not include a cover letter explaining why you're a good fit for this role it will show us that you do not have a high attention to detail and therefore will not be considered. Job Type: Contract Pay: $20.00 - $25.00 per hour Work Location: Remote Apply tot his job Apply To this Job