Administrative Program Coordinator II - IT Procure to Pay

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day. We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One. Job Title Administrative Program Coordinator II - IT Procure to PayLocation ClevelandFacility Remote LocationDepartment ITD Division Administration-Information Tech DivJob Code T24036Shift DaysSchedule 8:00am-5:00amJob Summary Job Details Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as one of the top hospitals in the nation. At Cleveland Clinic, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. At Cleveland Clinic, everyone is a caregiver, including our essential administrative and non-clinical staff. All your efforts are crucial in helping us continue providing the exceptional care our patients and communities have come to expect. As an Administrative Program Coordinator II, you manage diverse projects, identify process improvements, and enhance departmental efficiency and cohesion to support Cleveland Clinic’s mission of delivering exceptional patient care. A caregiver in this role exhibits precision in invoice validation, data entry, and documentation while efficiently managing multiple priorities in a fast-paced environment. You will demonstrate strong written and verbal communication for effective cross-functional and vendor collaboration, adapt quickly to new systems and tools, and apply robust problem-solving skills to drive continuous improvement. A caregiver in this position worksremotely out of Northeast Ohio, Monday – Friday 8:00am-5:00pm. A caregiver who excels in this role will: • Function as a liaison and administrative, technical and operational resource. • Initiate or leadless complex projects. • Coordinate policy evaluation and implementation. • Identify operational improvement opportunities to create an efficient workplace. • Develop communications,databases and budget summaries. • Lead orientation and records management activities and ensure standards are maintained. • Develop and update interdepartmental education programs. • Assist with the scheduling, coordination, preparation and communication of meetings. • Facilitate and attend meetings and record key outcomes. • Identify key milestones and deadlines. • Communicate project status and requirements to achieve results. • Research, analyze and organize information for presentations. • Assist department leadership with large or complex projects. Minimum qualifications for the ideal future caregiver include: • Associate’s Degree and three years of administrative or project management experience OR High School Diploma/GED and five years of experience OR Bachelor’s Degree and one year of experience • Strong computer skills and experience with software applications • May require a license based on department/institute needs Preferred qualifications for the ideal future caregiver include: • Bachelor’s Degree in Business Administration, Healthcare Administration or a related field • Healthcare or related organization experience • Experience developing healthcare, financial or education programs • Multitasking, critical thinking skills, decisive judgment, and the ability to work with minimal supervision in a highly interactive team environment. • Must be able to take appropriate action in a stressful environment. • Solid communication and customer service skills. • Strong computer skills and experience with software applications. • Knowledge of project management and communication practices is preferred. • Experience in a leadership or supervisory role preferred. • Proven track record in managing procure-to-pay processes, with a minimum of 3 years of hands-on experience. · Strong proficiency in Oracle, Ivalua or similar procurement systems. • Demonstrated ability to act as a liaison among various departments efficiently. · Exceptional attention to detail, especially in validating invoices. • Excellent problem-solving and communication skills. • Advanced proficiency in Microsoft tools, including Microsoft Planner, Lists, and Excel Our caregivers continue to create the best outcomes for our patients across each of our facilities. Click the link and see how we’re dedicated to providing what matters most to you: https://jobs.clevelandclinic.org/benefits-2/ Physical Requirements: • High degree dexterity to operate office equipment. • May require extended periods of standing, walking or sitting. • Good visual acuity through normal or corrected vision. Personal Protective Equipment: • Follows standard precautions using personal protective equipment as required. The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. All offers of employment are follwed by testing for controlled substances and nicotine. All new caregivers must clear a nicotine test within their 90-day new hire period. Candidates for employment who are impacted by Cleveland Clinic Health System's Smoking Policy will be permitted to reapply for open positions after one year. Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption. Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. Please review the Equal Employment Opportunity poster. Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities Apply tot his job Apply To this Job