Departmental Analyst 12 - BSC 2 Contracts Administrator and Monitor (WOC)

This position is for MDHHS employees only. This posting is not for an appointment but to fill a temporary, Working Out of Class (WOC) assignment. Initial duration is 6 months. Please note, WOC assignments are eligible for extension up to 26 pay periods and is subject to end with little to no notice, as needed. The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan. Departmental Analyst 12 (Senior Contract Administrator & Monitor) This position functions as senior analyst responsible for the procurement of goods and services, and monitoring of contracts for the designated counties within the Business Service Center (BSC). This position is responsible to effectively use contracts as a resource to meet MDHHS goals and objectives. The position provides administrative control for services being funded from a variety of sources and responsibilities include but are not limited to; development of a database of contracts in the BSC geographic area, analyzing Comprehensive Local Purchase Plans (CLPP's), monitoring spending, implementing demand planning by developing purchasing schedules to balance workload and consolidating purchases for all counties in the BSC area. This position prepares and processes Civil Service Personal Service (CS-138) requests, assists the Bureau of Grants and Purchasing (BGP) Contract Analyst in developing, reviewing, and approving bid documents. This position determines when contracts and amendments are needed and initiates these requests and assists in developing non-standard service descriptions when needed. In addition, this position coordinates with the Grants Administration of BGP to provide technical assistance in the contract monitoring process and is responsible to review progress, assess effectiveness and identify needs for improvements in the contract monitoring process. Responsibilities include but are not limited to developing contract monitoring plan that consists of pre-award activities; performing contract risk assessments; off-site and on-site performance monitoring and providing oversight of corrective action plans, and report writing. Position functions as the expert liaison between local MDHHS county offices, the BSC and BGP. This position develops manual material, assists in training MDHHS staff and contractors in purchasing and contracting procedures, contract monitoring, resolves contract problems, and prepares reports of contracts and contracting activities for the BSC. This position requires travel. Position Description (12 Level) Job Specification - Departmental Analyst 9 - 12 To be considered for this position you must: • apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted. • ensure that relevant experience and/or education referred to in supplemental questions documented n resume, transcript and/or application to allow for accurate screening. • attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week. • attach a cover letter. • if applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature. Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions Education Possession of a bachelor’s degree in any major. Experience Departmental Analyst 12 Three years of professional experience, including one year of experience equivalent to the experienced (P11) level in state service. Departmental Analyst 9 - 12 Educational level typically acquired through completion of high school and the equivalent of at least two years of full-time active-duty experience at or above the E-6 level in the uniformed services may be substituted for the education requirement. Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results. The physical location of this position is hybrid/TBD. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered. Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview. Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including: • A secure work location that allows privacy and prevents distractions. • A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload. • Suitable lighting, furniture, and utilities. If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required. The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises. As a Condition of Employment: this position requires successful completion of a background investigation and a criminal records check. The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received. For information about this specific position, please email Tanya Rewerts at [email protected]. Follow us on LinkedIn for more job opportunities! MDHHSJobs#MDHHSjobs #Veteranfriendly #Careerswithpurpose #CommunityHeroes MDHHS is proud to be a Michigan Veteran’s Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer Apply tot his job Apply To this Job