Construction Office Administrator & Bookkeeper – Remote QuickBooks Online Specialist for Electrical Construction Projects
About Kelley Electric, Inc. – Pioneering Electrical Construction Solutions
At Kelley Electric, Inc. we don’t just wire buildings – we design, engineer, and deliver the electrical backbone that powers modern industry. With decades of experience in commercial, industrial, and institutional projects, we guide every client from concept sketches to fully‑commissioned systems. Our portfolio spans high‑rise office towers, manufacturing plants, data centers, and custom‑engineered control panels that drive critical machinery. As a market leader in electrical construction, we combine deep technical expertise with a relentless focus on safety, efficiency, and cost‑effective solutions.
Our mission is simple: to create safe, reliable, and innovative electrical infrastructures that empower our customers to achieve their business goals. To keep this mission moving forward, we rely on a collaborative, technology‑driven team that embraces flexibility, continuous learning, and a culture of accountability. As we expand our remote workforce, we are looking for a dedicated Construction Office Administrator & Bookkeeper who can champion our financial processes while thriving in a fully virtual environment.
Why Join Our Remote Team?
Working from home with Kelley Electric means more than just a flexible schedule. It means becoming part of a vibrant, mission‑focused community where every team member’s contribution is visible and valued. Our remote professionals enjoy:
- Cutting‑edge tools: Access to cloud‑based platforms like QuickBooks Online, Microsoft 365, and industry‑specific project management software.
- Clear communication channels: Regular video huddles, Slack chats, and collaborative document sharing keep you connected with estimators, project managers, field crews, and senior leadership.
- Performance‑driven culture: Transparent metrics, continuous feedback, and recognition programs that celebrate both individual and team successes.
- Work‑life harmony: Flexibility to design your workday, prioritize personal commitments, and still deliver high‑impact results.
If you are self‑motivated, love numbers, and enjoy supporting construction projects that truly light up the world, this role is your gateway to a rewarding career with a company that invests in its people.
Key Responsibilities – What Your Day Looks Like
As the Remote Construction Office Administrator & Bookkeeper, you will be the financial hub of our engineering and construction operations. Your daily and weekly duties will include, but are not limited to:
- QuickBooks Online Data Management: Accurately enter daily transactions, invoice client work, record vendor payments, and reconcile accounts.
- Financial Reporting: Generate income statements, cash‑flow reports, and project‑specific profitability analyses for senior management review.
- Payroll Administration: Process weekly employee payroll, ensuring compliance with all tax withholdings, overtime rules, and benefit deductions.
- Customer Invoicing & Collections: Prepare and send monthly invoices to clients, track receivables, follow up on overdue balances, and maintain strong customer relationships.
- Vendor & Supplier Management: Manage monthly payable cycles, verify vendor invoices, and ensure timely payments while maintaining accurate vendor master data.
- Project Setup & Documentation: Create new project records in QuickBooks, upload job‑specific Certificates of Insurance (COIs), file pre‑lien notices, and organize digital job binders.
- Insurance Oversight: Coordinate annual renewals with brokers, update policy documents, and monitor coverage limits for both general liability and workers’ compensation.
- Collaboration with CPA: Assist external accountants with year‑end close, tax filings, and audit preparation, providing all required schedules and supporting documentation.
- Process Improvement: Identify inefficiencies in financial workflows, propose automation opportunities, and help implement best practices.
Essential Qualifications – What You Must Bring
- Proven QuickBooks Online expertise: Minimum 3 years of hands‑on experience managing construction‑related accounts, including job costing and progress billing.
- Solid accounting foundation: Understanding of GAAP principles, accounts payable/receivable, payroll processing, and financial statement preparation.
- Construction industry familiarity: Experience working with general contractors, subcontractors, or electrical firms, and knowledge of lien laws, COIs, and insurance documentation.
- Advanced Microsoft Office skills: Proficiency in Excel (pivot tables, VLOOKUP, complex formulas) and Word for report drafting; Adobe Acrobat for PDF management.
- Exceptional communication: Ability to convey financial information clearly to non‑financial stakeholders, write concise emails, and present data in understandable formats.
- Self‑driven work ethic: Comfortable working independently from a home office, meeting deadlines without direct supervision, and managing competing priorities.
- High integrity and confidentiality: Trusted to handle sensitive payroll and financial data with discretion.
Preferred Qualifications & Nice‑to‑Have Skills
- Certification as a Certified Bookkeeper (CB) or QuickBooks ProAdvisor.
- Experience with additional construction‑specific software such as Procore, Buildertrend, or Sage 100 Contractor.
- Exposure to job costing methodologies, progress billing, and retainage tracking.
- Familiarity with payroll tax filings (e.g., 941, 940, state unemployment) and workers’ compensation reporting.
- Basic knowledge of OSHA regulations and how they intersect with financial compliance.
- Advanced data‑visualization skills using Power BI or Tableau to create interactive dashboards for executives.
- Previous remote work experience with proven success in virtual collaboration.
Core Competencies & Skills for Success
- Analytical mindset: Ability to dissect financial data, spot trends, and recommend actionable insights.
- Detail‑oriented execution: Precision in data entry and document management to avoid costly errors.
- Time‑management prowess: Prioritize tasks effectively, meet payroll deadlines, and handle month‑end close without delay.
- Customer service orientation: Respond promptly to client inquiries about invoices and maintain professionalism in all communications.
- Adaptability: Thrive in a fast‑changing construction environment where project scopes and schedules shift regularly.
- Technology fluency: Quick adoption of new software tools and willingness to explore automation (e.g., Zapier, Microsoft Power Automate).
Career Development & Learning Opportunities
Kelley Electric is committed to nurturing talent from within. As a Remote Construction Office Administrator & Bookkeeper, you will have access to a suite of professional development resources, including:
- Continuing education stipend: Annual budget to pursue certifications, webinars, or industry conferences (virtual or in‑person).
- Mentorship program: Pairing with senior finance leaders who provide guidance on advanced accounting topics, leadership skills, and career path planning.
- Cross‑functional exposure: Opportunities to shadow project managers, estimators, and field engineers to broaden your understanding of the construction lifecycle.
- Leadership pipeline: High‑performing administrators may progress to Senior Accountant, Finance Manager, or Controller roles as the company scales.
- Technology immersion: Training on emerging construction tech platforms, data‑analytics tools, and AI‑driven forecasting models.
Your growth is measured not just by the numbers you process, but by the strategic insight you bring to the organization. We celebrate internal promotions and strive to keep our top talent engaged, challenged, and rewarded.
Our Culture & Work Environment
Even though we operate remotely, our culture is built on collaboration, transparency, and mutual respect. We foster an inclusive environment where diverse perspectives are welcomed and where every voice is heard. Core cultural pillars include:
- Integrity first: Ethical decision‑making and honesty are non‑negotiable.
- Team‑oriented mindset: Regular virtual “coffee chats,” team‑building activities, and knowledge‑sharing sessions keep us connected.
- Innovation encouragement: We reward ideas that improve processes, reduce costs, or enhance client satisfaction.
- Work‑life balance: Flexible scheduling, generous paid time off, and mental‑health resources ensure our employees stay healthy and motivated.
- Community impact: Kelley Electric participates in local STEM outreach, electrical safety education, and charitable initiatives in the regions we serve.
Compensation, Benefits & Perks
We offer a competitive total‑reward package designed to attract and retain high‑caliber professionals. While specific salary ranges are tailored to experience and market benchmarks, prospective candidates can expect:
- Base salary: Market‑aligned, commensurate with expertise and years of experience.
- Performance bonus: Annual incentive tied to individual contributions and company profitability.
- Health, dental, and vision insurance: Comprehensive coverage options with employer contributions.
- Retirement savings: 401(k) plan with company matching.
- Paid time off: Generous vacation, sick leave, and paid holidays to recharge.
- Remote‑work allowance: Stipend for home‑office setup, internet, and ergonomic equipment.
- Professional development fund: Annual budget for certifications, courses, or conference attendance.
- Employee assistance program (EAP): Confidential counseling, financial planning, and wellness resources.
- Recognition programs: “Employee of the Month,” spot awards, and milestone celebrations.
Application Process & Next Steps
If you are ready to bring your bookkeeping expertise to a forward‑thinking electrical construction firm, we invite you to submit your application. The process consists of:
- Online application: Upload your résumé, cover letter, and any relevant certifications.
- Phone screening: A brief conversation with our HR partner to discuss fit, expectations, and remote‑work logistics.
- Technical interview: A deep‑dive with the Finance Manager reviewing QuickBooks scenarios, payroll procedures, and problem‑solving abilities.
- Culture interview: Meet members of the broader team to ensure alignment with our values and collaborative style.
- Offer & onboarding: Receive a formal offer, followed by a structured onboarding plan that includes system access, mentorship pairing, and training modules.
We aim to move quickly, so you’ll receive feedback at each stage and know exactly where you stand. Transparency is a cornerstone of our hiring philosophy.
Ready to Apply?
If you are a motivated, detail‑oriented professional eager to support a growing construction firm from the comfort of your home office, we want to hear from you. Bring your QuickBooks mastery, construction knowledge, and passion for accurate financial stewardship to Kelley Electric. Click the link below to start your journey with us today!
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