Remote Entry‑Level Procurement Clerk – IT Hardware Sourcing & Vendor Relationship Management (Duluth, GA)
About BECA – A Proud Member of the Blue Alliance Family
For more than four decades, BECA (Blue Alliance Consulting & Services) has been a trusted partner delivering high‑impact IT solutions to businesses throughout the greater Atlanta region and beyond. As a member of the globally recognized Blue Alliance network, BECA enjoys the unique advantage of operating with the agility of a boutique managed service provider while tapping into the deep expertise, resources, and collaborative culture of a world‑class IT firm.
Our mission is simple yet powerful: empower clients with reliable, secure, and future‑ready technology that fuels their growth. We achieve this by blending best‑in‑class technical talent, innovative processes, and a people‑first philosophy that values every employee as a strategic contributor to our shared success.
Joining BECA means becoming part of a vibrant, entrepreneurial community where curiosity is rewarded, collaboration is the norm, and career advancement is actively supported. Whether you’re just starting your professional journey or looking to deepen your procurement expertise, BECA offers a launchpad for meaningful, purpose‑driven work.
Position Overview – Why This Role Matters
We are seeking a motivated, detail‑oriented Entry‑Level Procurement Clerk to join our Operations team. In this remote, full‑time position, you will serve as the primary point of contact for clients and suppliers regarding the acquisition, tracking, and delivery of IT hardware. Your work will directly influence the speed, cost‑efficiency, and quality of the technology solutions we provide, ensuring that our clients receive the right equipment—on time, within budget, and in flawless condition.
This is an ideal opportunity for recent graduates, career‑changers, or anyone eager to break into the procurement field within a fast‑growing IT services environment.
Key Responsibilities – What You’ll Be Doing Every Day
- Quote Generation & Validation: Collaborate with the Client Success team to prepare accurate hardware quotes, verify specifications, and ensure pricing aligns with company guidelines.
- Order Processing: Enter purchase orders into the ticketing system or CRM, confirm client requirements, and secure approvals before initiating supplier transactions.
- Supplier Communication: Maintain proactive contact with vendors to confirm product availability, negotiate delivery dates, and resolve any discrepancies that arise during fulfillment.
- Inventory Management: Track stock levels of client‑specific hardware, update inventory records in IT Glue, and flag potential shortages before they impact client projects.
- Documentation & Record‑Keeping: Generate and archive all procurement documentation—including purchase orders, packing slips, warranty information, and compliance forms—ensuring audit readiness.
- Issue Resolution: Serve as the escalation point for order‑related problems, coordinating with Operations, Finance, and Client Success to resolve delays, damaged goods, or billing inconsistencies.
- Quality Assurance: Inspect received hardware for accuracy, functionality, and condition; report any defects to suppliers and arrange replacements when necessary.
- Performance Reporting: Compile weekly and quarterly procurement metrics (cost savings, order cycle time, supplier performance) using Excel and Power BI, presenting insights to leadership.
- Process Improvement: Identify bottlenecks or inefficiencies in the procurement workflow and propose enhancements to streamline operations and reduce costs.
- Collaboration Across Teams: Partner closely with Operations, Finance, and Client Success to ensure seamless hand‑offs, accurate invoicing, and clear communication throughout the order lifecycle.
Essential Qualifications – What You Bring to the Table
- A high school diploma or GED is required; an associate’s or bachelor’s degree in Business Administration, Supply Chain Management, Information Technology, or a related field is strongly preferred.
- Demonstrated interest in procurement, supply chain, or IT hardware acquisition—internships, coursework, or volunteer experiences count.
- Proficiency with the Microsoft Office 365 suite, especially Excel (pivot tables, VLOOKUP, basic macros) and PowerPoint for reporting.
- Familiarity with ticketing or CRM platforms (e.g., ServiceNow, Salesforce, ConnectWise) is a plus.
- Strong written and verbal communication skills, with the ability to convey technical details to both technical and non‑technical audiences.
- Excellent organizational abilities and a keen eye for detail—mistakes in hardware ordering can be costly, and your accuracy will safeguard client satisfaction.
- Self‑motivated, proactive, and comfortable working independently in a remote environment while maintaining high visibility and accountability.
- Basic understanding of IT hardware components (servers, workstations, networking gear) and their typical specifications.
Preferred Qualifications – Nice‑to‑Have Extras
- Previous experience in an IT‑focused procurement or purchasing role, even at an internship level.
- Exposure to supply chain management software (e.g., SAP Ariba, Coupa) or inventory tracking tools.
- Certification or coursework in procurement (e.g., CPSM, CPIM) or supply chain fundamentals.
- Experience with data analysis tools such as Power BI, Tableau, or Google Data Studio.
- Demonstrated ability to work within cross‑functional Agile teams.
- Comfort with remote collaboration tools such as Microsoft Teams, Slack, and Zoom.
Skills & Competencies – The DNA of a Successful Procurement Clerk
- Analytical Thinking: Ability to dissect complex order requirements, compare supplier proposals, and make data‑driven recommendations.
- Negotiation & Relationship Building: While not a senior negotiator, you’ll still need to establish rapport with vendors and maintain professional communication.
- Time Management: Juggle multiple orders, priorities, and deadlines without sacrificing accuracy.
- Problem‑Solving: Proactively identify issues (e.g., out‑of‑stock items) and develop workable alternatives.
- Technical Literacy: Comfort with learning new software platforms quickly and adapting to evolving procurement technologies.
- Attention to Compliance: Follow BECA’s purchasing policies, ethical standards, and data‑privacy regulations.
- Team Orientation: Contribute positively to a collaborative culture, sharing knowledge and supporting peers.
Learning & Development – Grow With BECA
At BECA, your professional growth is a strategic priority. As a new procurement professional, you will have access to a robust learning ecosystem that includes:
- Mentorship Program: Pairing with seasoned Procurement Managers who will coach you through real‑world scenarios.
- Certification Support: Financial assistance for industry‑recognized credentials such as CPSM, CPIM, or ITIL.
- Internal Training Library: On‑demand courses covering procurement best practices, data analysis, and emerging IT hardware trends.
- Cross‑Functional Rotations: Opportunities to shadow colleagues in Finance, Operations, and Client Success to deepen your understanding of the end‑to‑end service delivery model.
- Quarterly OKR Reviews: Clear performance objectives aligned with company goals, plus structured feedback to accelerate your career trajectory.
Culture & Work Environment – What It’s Like to Be Part of the BECA Team
Our culture blends the entrepreneurial spirit of a startup with the stability of an established firm. Key aspects include:
- Remote‑First Flexibility: Work from anywhere in the U.S. while staying connected through Teams, Slack, and regular virtual meet‑ups.
- Inclusive Community: Diverse perspectives are celebrated; employee resource groups foster belonging and mentorship.
- Celebration of Wins: Monthly “Shout‑Out” sessions recognize outstanding contributions, and we host virtual happy hours to unwind together.
- Innovation Encouragement: We empower employees to experiment, propose process improvements, and pilot new tools.
- Work‑Life Balance: Flexible scheduling, generous paid time off, and a commitment to mental‑health resources.
Compensation, Perks & Benefits – Our Commitment to Your Well‑Being
While the exact salary will be competitive and commensurate with experience, BECA offers a comprehensive package designed to support both your professional and personal life:
- Competitive Base Salary with annual performance‑based bonuses.
- 401(k) Plan featuring employer matching contributions.
- Medical, Dental, Vision Insurance with multiple plan options and low employee premiums.
- Life & Accidental Death & Dismemberment (AD&D) Coverage at no cost to the employee.
- Paid Time Off (PTO) – 15 days accrued annually, plus 9 paid holidays.
- Professional Development Stipend for courses, certifications, or conferences.
- Employee Assistance Program (EAP) for counseling, financial advice, and wellness resources.
- Remote Work Allowance to offset home office setup costs.
- Team‑Building Events—both virtual and occasional in‑person gatherings.
Application Process – Take the First Step Toward Your Future
We recognize that the perfect candidate may not tick every box, but a strong desire to learn, an upbeat attitude, and a commitment to excellence are equally valuable. Our streamlined hiring process consists of:
- Online Application: Submit your resume and a brief cover letter highlighting why you’re excited about this role.
- Phone Screening: A 20‑minute conversation with our HR team to discuss your background and answer any questions you have.
- Virtual Interview: Meet with the Procurement Manager and a member of the Operations team for a deeper dive into your skills and cultural fit.
- Final Assessment: A short scenario‑based exercise to showcase your analytical thinking and attention to detail.
- Offer & Onboarding: Receive a formal offer and begin a structured onboarding experience that pairs you with a mentor from Day 1.
Ready to launch your procurement career with a forward‑thinking, people‑centric organization? Click the link below to apply now and start shaping the future of IT hardware sourcing with us.
Don’t Hesitate—Apply Today!
Even if you don’t meet every single requirement, we value a growth mindset, enthusiasm, and the willingness to develop new skills. Submit your application now and let’s explore how you can thrive at BECA.
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