Experienced Remote Executive Assistant for Senior Leaders in the Entertainment Industry – Providing Administrative Support to Drive Business Success

Introduction to Our Company

We are a leading entertainment company, renowned for our innovative productions and commitment to excellence. As part of our team, you will have the opportunity to work with talented professionals who are passionate about creating unforgettable experiences. Our company values creativity, collaboration, and diversity, and we are dedicated to fostering an inclusive and dynamic work environment. We are currently seeking an experienced and skilled Executive Assistant to provide comprehensive administrative support to our senior leaders, including the SVP of Production and Technology and the VP of Finance and Operations at Walt Disney Animation Studios.

Job Overview

In this role, you will serve as a day-to-day liaison between our senior leaders and various internal and external stakeholders, ensuring seamless communication and coordination across departments and projects. As a trusted advisor and administrative expert, you will provide exceptional support to drive business success and contribute to the overall efficiency of our organization. If you are a highly organized, proactive, and tech-savvy individual with a passion for the entertainment industry, we encourage you to apply for this exciting opportunity.

Key Responsibilities

• Provide day-to-day administrative support to the SVP of Production and Technology and the VP of Finance and Operations, including managing calendars, scheduling meetings, and handling complex scheduling needs.
• Coordinate information, communications, and resources to align with each leader's priorities, ensuring timely and effective execution of projects and initiatives.
• Serve as an intermediary with key internal and external stakeholders, including vendors, partners, and colleagues, to facilitate collaboration and resolve issues.
• Organize high-priority presentations, recurring meetings, and relevant events, ensuring attention to detail and a high level of professionalism.
• Maintain and organize files and documents (both electronic and paper), ensuring confidentiality and compliance with company policies and procedures.
• Answer telephone calls, respond to emails, and handle correspondence on behalf of our senior leaders, providing exceptional customer service and support.
• Book travels, order catering and supplies as needed, and prepare expense reports, ensuring accuracy and adherence to company policies.
• Attend meetings as needed, capture substantive issues and action items for follow-up, and provide executive summaries of relevant industry news and developments.
• Contribute to special projects and overall departmental efficiency, identifying opportunities for process improvements and implementing solutions.
• Provide administrative support to other senior leaders as needed, demonstrating flexibility and a willingness to adapt to changing priorities and needs.

Essential Qualifications

• 3+ years of experience in an administrative support role, preferably in the entertainment industry or a related field.
• Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion, handling sensitive and confidential information with integrity and tact.
• Strong proficiency with Microsoft Office and Google Workspace suites, including Word, Excel, PowerPoint, and Google Docs.
• Demonstrated ability to prioritize, meet deadlines, and change course of action quickly, while handling sensitive situations with discretion and respect.
• Detail-oriented with the ability to maintain professionalism under pressure, ensuring accuracy and attention to detail in all aspects of work.
• Strong organizational and follow-through skills, especially with extensive scheduling, ensuring timely and effective execution of projects and initiatives.
• Effective communicator, both verbally and written, with excellent interpersonal and communication skills, able to build strong relationships with colleagues, stakeholders, and external partners.
• Positive attitude and ability to be proactive, resourceful, and flexible, adapting to changing priorities and needs with ease and enthusiasm.
• Strong people skills, including the ability to work effectively as part of a team and with professionals at all levels, demonstrating a high level of emotional intelligence and empathy.
• Ability to take initiative and work with limited supervision, demonstrating self-motivation and a willingness to learn and grow.
• Must be a proactive problem-solver with creative instincts and business sense, able to analyze problems and develop effective solutions.
• Experience working with creative individuals, understanding their needs and preferences, and providing exceptional support to facilitate their success.
• High degree of confidence with and efficient use of technology, including proficiency in MacOS, Windows, Google Docs, Google Calendar, Microsoft Word, Excel, PowerPoint, Teams, Zoom, and internet research.

Preferred Qualifications

• Proven knowledge of the Animation industry, with a deep understanding of the creative process and the needs of artists and producers.
• BA or BS degree preferred, with a focus on business, communications, or a related field.

Career Growth Opportunities and Learning Benefits

At our company, we are committed to the growth and development of our employees. As an Executive Assistant, you will have access to a range of training and development opportunities, including workshops, seminars, and online courses. You will also have the chance to work with experienced professionals who can provide guidance, mentorship, and support. We encourage our employees to take ownership of their careers, and we offer opportunities for advancement and professional growth.

Work Environment and Company Culture

Our company culture is built on a foundation of creativity, collaboration, and innovation. We believe in fostering a positive and inclusive work environment, where employees feel valued, respected, and supported. Our offices are designed to inspire creativity and productivity, with state-of-the-art facilities and equipment. We also offer a range of employee benefits, including flexible working hours, remote work options, and a comprehensive wellness program.

Compensation, Perks, and Benefits

We offer a competitive salary range of $58,700.00-$78,600.00 per year, depending on experience and qualifications. In addition to your base salary, you will be eligible for a range of benefits, including medical, dental, and vision insurance, 401(k) matching, and paid time off. We also offer a range of perks, including access to exclusive events, discounts on company products and services, and a comprehensive employee recognition program.

Conclusion

If you are a highly motivated and organized individual with a passion for the entertainment industry, we encourage you to apply for this exciting opportunity. As an Executive Assistant, you will play a critical role in supporting our senior leaders and contributing to the success of our organization. With a competitive salary, comprehensive benefits, and opportunities for growth and development, this is a unique chance to join a dynamic and innovative company and take your career to the next level. Apply now and let's discuss how you can become a vital part of our success story.