Experienced Administrative Support Professional – Staff Assistant for Manufacturing and Mechanical Engineering Technology Department in Rochester, NY

Introduction to Rochester Institute of Technology

Rochester Institute of Technology (RIT) is a vibrant and diverse community of engaged, socially conscious, and intellectually curious minds. With a strong commitment to creativity, innovation, and the intentional blending of technology, the arts, and design, RIT provides exceptional individuals with a wide range of academic opportunities. As a leading research program and an internationally recognized education for deaf and hard-of-hearing students, RIT is dedicated to building a diverse community where employees feel a sense of belonging and are valued for their contributions and perspectives.

Job Overview

We are seeking an experienced and skilled Staff Assistant to provide administrative assistance and support to stakeholders, including faculty, staff, and students, in the Department of Manufacturing and Mechanical Engineering Technology (MMET). Reporting to the Department Chair, this position will facilitate communication with peers, coordinate tasks, and facilitate a team-based environment by willingly providing backup for other support staff when needed for events, projects, and activities.

Key Responsibilities

• Assist with the Academic Action process, including letters, tracking, appointments, contracts, and other related tasks
• Coordinate scheduling and processing of change of program requests, including tracking, advisor assignment, and communication with stakeholders
• Provide logistics support and planning for college and department events, such as New Student Orientation, Commencement, and Diversity Events
• Collaborate with the Director of Community Engagement and Student Diversity Initiatives to plan, publicize, and execute events
• Assist with hosting hospitality events to welcome new students and families, including coordinating department tours
• Provide administrative support to the Department and Program Chairs, as well as other administrative staff
• Manage the department's electronic file system and process forms
• Schedule academic visits, including coordinating ambassadors, lab tours, and faculty visits
• Maintain office and hospitality supplies using an electronic ordering system
• Manage electronic display boards and social media promotion
• Create, mail, and track student certificates for professional trainings

Essential Qualifications

• High school diploma or equivalent required
• 2-4 years of related experience, preferably in an academic setting
• Demonstrated customer service skills
• Detail-oriented and strong follow-through and organizational skills
• Team player with strong written and interpersonal skills
• Proficient in Microsoft Office 365

Preferred Qualifications

• Experience working in a higher education setting
• Knowledge of academic policies and procedures
• Experience with event planning and coordination
• Strong communication and problem-solving skills

Career Growth Opportunities and Learning Benefits

At RIT, we are committed to providing our employees with opportunities for growth and development. As a Staff Assistant in the MMET department, you will have the opportunity to work with a diverse group of faculty, staff, and students, and to develop your skills in areas such as event planning, communication, and problem-solving. You will also have access to a range of professional development opportunities, including training and education programs, to help you advance your career.

Work Environment and Company Culture

RIT is a dynamic and inclusive community that values diversity, equity, and inclusion. We are committed to creating a work environment that is welcoming and supportive of all employees, and that provides opportunities for growth and development. As a member of the RIT community, you will be part of a team that is dedicated to making a positive impact in the world.

Compensation, Perks, and Benefits

RIT offers a comprehensive benefits package that includes medical, dental, and vision insurance, paid vacation and sick time, and a retirement savings plan with an exceptional employer match. We also offer tuition assistance for employees and their families, as well as a range of other benefits and perks. The expected salary for this position is between $15 and $23 per hour.

Conclusion

If you are a motivated and detail-oriented individual with excellent communication and organizational skills, we encourage you to apply for this exciting opportunity. As a Staff Assistant in the MMET department, you will play a critical role in supporting the success of our faculty, staff, and students, and will be part of a dynamic and inclusive community that values diversity, equity, and inclusion. Don't hesitate to apply – we look forward to hearing from you!

Don't worry if you don't meet every single requirement. We value a great attitude and a willingness to learn above all. Submit your application today and take the first step towards an exciting and rewarding career at RIT.