Remote IT Project Coordinator – Senior-Level Project Management Role for Virginia Department of Transportation (VDOT) with Flexible Hybrid Schedule

Why This Role Matters: Join a Visionary Team Transforming Virginia’s Transportation Landscape

At TalenTech Digital, we specialize in connecting top‑tier technology talent with mission‑critical public sector initiatives that shape the future of how millions travel each day. Our partnership with the Virginia Department of Transportation (VDOT) opens a unique doorway for a driven, detail‑oriented professional to steer high‑impact IT projects that modernize roadways, improve safety, and deliver smarter mobility solutions for the Commonwealth.

As a Remote IT Project Coordinator, you will become the central hub of coordination, communication, and execution for a portfolio of projects ranging from targeted software enhancements to enterprise‑wide digital transformation initiatives. You’ll operate primarily from the comfort of your home office while collaborating with VDOT's leadership, cross‑functional technology teams, and external vendors. This is not a generic “admin” position; it’s a strategic, results‑focused role where your organizational mastery directly influences the speed, quality, and success of projects that affect citizens across Virginia.

Key Responsibilities – Driving Success From Start to Finish

• Project Coordination & Scheduling: Build, maintain, and adjust detailed project plans using Microsoft Project and Project Online, ensuring that deliverables, milestones, and critical paths are transparent to all stakeholders.
• Resource & Equipment Management: Identify, allocate, and track required personnel, hardware, and software assets across multiple initiatives, proactively addressing capacity constraints before they impact timelines.
• Documentation & Reporting: Create, organize, and continuously update a comprehensive repository of project artifacts—including charters, status reports, meeting minutes, risk logs, and change requests—while providing concise, data‑driven updates to senior leadership.
• Risk Identification & Mitigation: Lead the risk management process by logging potential issues, assessing probability and impact, and collaborating with owners to develop and execute mitigation strategies.
• Stakeholder Communication: Serve as the primary point of contact for all project participants, delivering clear, timely information via email, virtual meetings, and dashboards, and ensuring alignment across business, IT, and external partners.
• Task Assignment & Follow‑Up: Distribute work packages to internal teams, monitor progress against assigned responsibilities, and intervene promptly to remove obstacles or re‑prioritize work as needed.
• Quality Assurance & Compliance: Work closely with the Quality Assurance team to verify that deliverables meet VDOT’s rigorous standards, including adherence to security policies, accessibility guidelines, and state regulations.
• Continuous Improvement: Capture lessons learned, contribute to process‑enhancement initiatives, and champion best‑practice methodologies such as Agile, Scrum, or Waterfall, based on project needs.
• Hybrid On‑Site Presence: While the role is primarily remote, attend occasional in‑person meetings at the VDOT Central Office in Richmond, VA, to deepen relationships and collaborate on high‑visibility events.

Essential Qualifications – The Core Foundations You Bring

• Experience: Minimum of 2 years in a project coordination, scheduler, or PMO‑support role within an IT environment, preferably with exposure to government or transportation sectors.
• Tool Proficiency: Demonstrated expertise with Microsoft Project, Project Online, and Microsoft Planner, plus advanced skills in Excel (pivot tables, complex formulas) and PowerPoint for executive‑level reporting.
• Risk & Quality Awareness: Familiarity with risk‑register development, mitigation planning, and basic quality assurance concepts.
• Communication Mastery: Excellent written and verbal communication abilities that enable you to translate technical details into clear business language for diverse audiences, from senior executives to external vendors.
• Collaboration Mindset: Proven capacity to work transparently across functional teams, share progress openly, and adapt swiftly to evolving project guidance.
• Can‑Do Attitude: A proactive, solution‑focused approach that thrives in fast‑paced, deadline‑driven environments.
• Residency Requirement: Commitment to residing in the United States for the duration of the assignment, in compliance with Commonwealth of Virginia security policies.

Preferred (But Not Mandatory) Qualifications – What Sets Top Candidates Apart

• Advanced Project Methodologies: Certification or hands‑on experience with Agile frameworks (Scrum Master, Kanban) or PMP‑style Waterfall processes.
• IT Service Management (ITSM) Knowledge: Familiarity with ITIL practices, incident/change management, and service delivery concepts.
• Data Visualization Skills: Ability to build dashboards in Power BI, Tableau, or similar tools to surface project health metrics at a glance.
• Government Contract Experience: Prior work on state or federal contracts, understanding of procurement, compliance, and reporting requirements.

Core Skills & Competencies – The Personal Attributes That Fuel Success

• Organizational Excellence: Meticulous attention to detail, strong prioritization capabilities, and the ability to manage multiple concurrent work streams without losing sight of the big picture.
• Problem‑Solving Acumen: Quick identification of root causes, development of creative solutions, and escalation when necessary.
• Interpersonal Savvy: Strong relationship‑building skills, empathy, and the knack for influencing without direct authority.
• Time Management: Ability to adhere to a flexible schedule (typically Monday–Friday, 8:30 AM‑5 PM) while meeting or exceeding agreed‑upon deadlines.
• Technical Literacy: Comfortable navigating cloud‑based collaboration platforms (Microsoft Teams, SharePoint, OneDrive) and adapting to emerging tools.
• Ethical Judgment: Commitment to confidentiality, security protocols, and the high ethical standards demanded by a public‑sector employer.

Career Development & Learning – Grow With Purpose

At TalenTech Digital, we view every placement as a partnership in professional growth. As a Remote IT Project Coordinator working on VDOT’s transformative initiatives, you will experience:

• Mentorship Opportunities: Direct access to senior program managers and seasoned IT leaders who can guide you in expanding your project management toolkit.
• Certification Support: Reimbursement for relevant certifications (e.g., PMP, CAPM, Agile Scrum) that enhance your marketability and deepen your expertise.
• Cross‑Functional Exposure: Interaction with infrastructure, cybersecurity, GIS, and data‑analytics teams, giving you a 360‑degree view of enterprise‑wide technology delivery.
• Leadership Pathways: Demonstrated success can lead to roles such as Senior Project Manager, Program Manager, or even Portfolio Lead within the VDOT ecosystem.
• Continuous Learning: Access to TalenTech’s learning portal, webinars, and industry conferences that keep you abreast of the latest trends in transportation tech, cloud migration, and digital governance.

Work Environment & Culture – What It’s Like to Be Part of This Team

Our culture blends the flexibility of remote work with the collaborative spirit of a tightly knit, mission‑driven organization. Highlights include:

• Remote‑First Philosophy: You can set up a home office that works best for you, with a flexible schedule that respects personal commitments while maintaining alignment with VDOT’s business hours.
• Hybrid Touchpoints: Periodic on‑site gatherings at the Richmond office foster face‑to‑face networking, team‑building, and deeper relationship building with stakeholders.
• Inclusive Atmosphere: Diversity, equity, and inclusion are core to our values; we celebrate varied perspectives that drive innovation in public‑service delivery.
• Transparent Communication: Regular check‑ins, project stand‑ups, and open‑door policies encourage honest dialogue, quick feedback loops, and shared ownership of outcomes.
• Technology Enablement: State‑of‑the‑art collaboration suites, secure VPN access, and high‑speed connectivity ensure you have the tools required to perform at a high level from any location.

Compensation, Benefits & Perks – Investing in Your Well‑Being

We understand that competitive remuneration and meaningful benefits are essential to attract and retain top talent. While the exact salary will be discussed during the interview process, the following outlines the compensation framework and perks you can expect:

• Hourly Rate Options: $25 per hour on a W‑2 basis (no benefits) or an annualized compensation package of approximately $40,500 plus a comprehensive benefits suite.
• Health Coverage: Employer‑sponsored medical plan covering 50% of premiums, with employee‑paid options for dental and vision.
• Paid Time Off (PTO): 10 days of vacation accrual each year, with the ability to cash out any unused days at year‑end.
• Holiday Schedule: Recognition of 10 state and federal holidays, providing additional time to recharge.
• Professional Development Stipend: Annual budget for conferences, training, or certification exams.
• Remote Work Allowance: One‑time stipend to equip your home office with ergonomic furniture, high‑quality webcam, or peripheral devices.
• Employee Assistance Program (EAP): Confidential counseling services for personal, financial, or mental‑health matters.
• Community Impact: Opportunity to contribute to projects that directly improve transportation safety and efficiency for millions of Virginians.

How to Apply – Take the Next Step Toward an Impactful Career

If you thrive in a fast‑moving, technology‑focused environment and are eager to make a tangible difference in Virginia’s transportation infrastructure, we want to hear from you. Please submit your updated résumé, a concise cover letter highlighting your most relevant project coordination experience, and your preferred contact email to [email protected]. Our recruitment team will review your application promptly and schedule a webcam interview followed by an optional in‑person meeting at the VDOT Central Office.

Don’t miss this chance to align your career with a purpose‑driven organization that values expertise, collaboration, and continuous growth. Apply today and be the catalyst that helps VDOT deliver smarter, safer, and more efficient roadways for the Commonwealth.