Dynamic Executive Virtual Assistant for Client Management & Workflow Optimization

Description

We are seeking a dedicated Virtual Assistant to join our dynamic team. In this role, you will support our senior leadership by optimizing workflow, managing client relationships, and handling a variety of administrative tasks...

Key Responsibilities
• Client Relationship Management: Assist in managing client relationships to ensure their needs are met and identify future opportunities.
• Communication: Respond to emails and phone calls from customers in a timely and professional manner.
• Travel Arrangements: Make travel arrangements as needed.
• Scheduling: Schedule appointments and manage calendar conflicts efficiently.
• Lead Generation: Make cold calls to generate leads from provided spreadsheets.
• Content Creation: Create engaging content for social media channels.
• Presentation Preparation: Prepare presentations based on given instructions.
• Workflow Optimization: Facilitate smooth information flow between departments and optimize managers' time.
• Documentation: Assist with documenting client projects and support management in accounting and finance processes.
• Administrative Efficiency: Analyze and enhance administrative processes for improved efficiency.
• Meeting Support: Create agendas, record meeting minutes, and handle ad-hoc requests as needed.

Requirements
• Attention to Detail: Exceptional attention to detail with a commitment to accuracy.
• Communication Skills: Strong written and verbal communication skills.
• Education: Associate's Degree, Bachelor's Degree, or Virtual Assistant certification preferred.
• Experience: Over 2 years of experience in a Virtual Assistant role.
• Technology: Familiarity with workplace technologies such as VoIP, Office 365, online calendars, and desktop sharing, with the ability to quickly learn new technologies.
• Technical Skills: Proficiency in spreadsheet and word-processing programs.
• Organizational Skills: Excellent multitasking, time management, and organizational abilities.
• Independence: Ability to work with minimal supervision.
• Internet: Must have a reliable Internet connection.

Equal Opportunity Statement

We are committed to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind. This policy applies to all aspects of employment, including recruiting, hiring, promotion, and training.

Employment Type: Full-Time

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