Office Administrator
We are looking for an experienced Office Administrator who is proficient in QuickBooks and OpenInvoice to manage our daily administrative operations. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.
Key Responsibilities:
Office Management:
Oversee daily office operations to ensure efficiency and productivity.
Manage procurement and inventory of office supplies and equipment.
Financial Administration:
Handle accounts payable and receivable using QuickBooks.
Maintain accurate financial records and assist in preparing financial statements.
Invoice Processing:
Manage billing and invoicing through OpenInvoice.
Ensure timely and accurate submission of invoices and follow up on payments.
Coordination with Field Staff:
Collect and organize job tickets and service reports from field personnel.
Communicate effectively with field staff to ensure accurate documentation.
Scheduling and Coordination:
Arrange meetings, appointments, and travel plans for management and staff.
Coordinate company events and training sessions.
Compliance and Reporting:
Ensure adherence to company policies and industry regulations.
Assist in compliance audits and implement necessary improvements.
Human Resources Support:
Assist with onboarding new employees and maintaining personnel records.
Support HR initiatives and employee relations activities.
Customer Service:
Address client inquiries promptly and professionally.
Maintain positive relationships with clients and vendors.
General Administrative Tasks:
Handle correspondence, prepare reports, and manage office documentation.
Perform other duties as assigned to support company objectives.
Qualifications:
Experience:
Minimum of 2 years of experience in office administration.
Experience in the oilfield services industry is highly preferred.
Technical Skills:
Proficiency in QuickBooks and OpenInvoice is essential.
Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
Education:
High school diploma required.
An associate's or bachelor's degree in Business Administration or a related field is preferred.
Skills and Abilities:
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
High attention to detail and accuracy.
Ability to work independently and solve problems effectively.
Strong interpersonal skills and a team-oriented mindset.
Knowledge:
Familiarity with compliance requirements in the oilfield services sector is a plus.
Understanding of general accounting principles and financial reporting.
Benefits:
Competitive salary based on experience.
Health, dental, and vision insurance.
Paid time off and holidays.
Opportunities for professional development and advancement.
How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to [email protected] with the subject line "Office Administrator Application - Alondra Sanchez]".
Equal Opportunity Employer
Lobos Services Office is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.
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