Virtual Executive Assistant – HR, Admin & KPI Reporting

We’re hiring a proactive, detail-oriented, and organized virtual assistant who can wear multiple hats — HR compliance, general admin, dashboard management, and KPI reporting. This is a long-term opportunity with a fast-growing health & wellness business operating multiple locations. We’re looking for someone who’s both strategic and execution-focused. What You’ll Be Doing • Track HR compliance: employee handbook signatures, training completions, policy acknowledgments • Maintain dashboards and update KPIs weekly/monthly • Prepare reports on performance, trends, and cancellations • Document processes (SOPs) and manage digital filing • Support scheduling, team communications, and general admin tasks • Collaborate with ownership and studio managers to ensure follow-through on key initiatives Tools You Should Know (or be eager to learn) • Google Workspace (Docs, Sheets, Slides, Gmail, Drive) • Excel (strong spreadsheet skills a plus) • ClubReady (CRM – we’ll train you) • Gusto, BambooHR (or other HRIS systems) • Trello, ClickUp, or Asana (project management) • DataBox or dashboard/reporting tools What You Bring • 3+ years in a virtual executive assistant, HR coordinator, or business admin role • Knowledge of U.S. HR compliance (Maryland knowledge = bonus) • Excellent English communication (written + spoken) • High attention to detail, independent thinker, and highly organized • Can prioritize multiple tasks without letting anything fall through the cracks Bonus Points • Experience in franchise, fitness, wellness, or healthcare settings • Comfortable creating SOPs and training documentation • Familiar with light data visualization or performance dashboards Work Details • Fully remote (you must have stable internet and be available on EST mornings) • 20–40 hours/week depending on fit • Starting rate based on experience: $X–$Y/hour or $X/month To apply: Send your resume and a 2-minute Loom video introducing yourself, your relevant experience, and why this role interests you. This is a remote position. Apply Job!