Data Entry Specialist - EHR Transition
Data Entry Specialist – EHR Transition (U.S.-Based, HIPAA-Compliant, BAA Required)
Contract | Remote | Short-Term Project
We are a small healthcare startup transitioning to a new electronic health record (EHR) system and are seeking a U.S.-based Data Entry Specialist to assist with migrating patient records. This role involves handling Protected Health Information (PHI) and requires full compliance with HIPAA, including execution of a Business Associate Agreement (BAA).
Scope of Work
Accurately extract and enter clinical data (e.g., demographics, medications, diagnoses, visit notes) into a new EHR platform
Source material will include PDF files and exported records from a previous EMR
Adhere to structured templates and naming conventions
Work within a secure, HIPAA-compliant environment (e.g., via remote desktop or secure cloud system)
Qualifications
Must be U.S.-based and legally able to sign a HIPAA-compliant Business Associate Agreement (BAA)
Proven experience in healthcare data entry or EHR transition projects
Strong attention to detail and confidentiality
Familiarity with PHI handling standards and HIPAA best practices
Prior experience working with EHR systems preferred
This is a remote, short-term contract with flexible hours.
Please include:
A brief summary of your healthcare data entry experience
EHR systems you've worked with (if any)
Confirmation that you are based in the U.S. and able to sign a BAA
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