Executive Assistant for a Virtual Production Company in the US (Home Based Full Time)

Job title: Executive Assistant for a Virtual Production Company in the US (Home Based Full Time) in Tampa, FL at Virtual Coworker

Company: Virtual Coworker

Job description: Job Description:

• Provides high-level administrative support and assistance to the CEO, President, Chief of Staff, and/or other assigned leadership staff.

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

• Arranges travel and accommodations for executives (Ramp - Tim, Travel - Tim + NAB + OPS).

• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

• Maintains and reviews executive calendars daily and weekly for issues/overlaps, updating the meeting document and sending weekly emails and daily text reminders (Calendar Maintenance / Calendar Doc + Weekly Email).

• Drafts emails and builds up to drafting communications for the leadership team (Email drafts).

• Plans and coordinates All Hands meetings, including organizing food, games, and checking in on slide completion (All Hands Planning).

• Follow up on all small projects, checking in on progress and ensuring accountability.

• Performs additional duties as assigned by executives.

• Performs other related duties as assigned.

Expected salary:

Location: Tampa, FL

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