Experienced In-House Transaction Coordinator – San Diego, Ca | 10–20 Transactions W/ Va Support

Candidates who do not reside in San Diego, CA, will not be considered for this job. Candidates must reside in San Diego, CA, and be able to work in-office. Remote applicants will not be considered. We’re seeking a highly organized, proactive Transaction Coordinator to join our busy San Diego real estate office. If you love checklists, thrive under pressure, and enjoy helping buyers and sellers navigate their transaction smoothly, this role is for you. You’ll manage 10–20 transactions at a time with the support of a buyer-side and listing-side virtual assistant. From contract to close, your job is to keep every deal moving forward — coordinating inspections, managing timelines, reviewing contracts, and staying in communication with agents, clients, and vendors. What You’ll Do: • Oversee contract-to-close process for 10–20 active transactions • Coordinate inspections, repairs, and timelines with buyers/sellers and vendors • Manage document collection, compliance, and disclosures in line with brokerage standards • Communicate with agents, clients, lenders, escrow officers, and cooperating agents • Support both buyer-side and listing-side processes with help from VAs • Maintain transaction checklists and ensure nothing falls through the cracks • Help refine and improve internal systems and workflows What We’re Looking For: • Must live in San Diego County and be able to work in-office (this is not a remote role) • Experience managing 10+ real estate transactions simultaneously preferred • Familiarity with California real estate contracts, timelines, and disclosure requirements • Detail-oriented, excellent communicator, and comfortable with tech • Able to work collaboratively with agents, clients, and support team (including virtual assistants) • Positive, professional, and focused on solutions Tools We Use: • Skyslope, DocuSign, ZipForms • Lofty CRM, Google Workspace (Gmail, Sheets, Docs, Drive) • Slack, Zoom, and ClickUp for internal communication and task tracking Why Join Us: • Work with a high-energy, supportive team that values precision and professionalism • Opportunity to grow and refine systems with leadership • Be part of a dynamic real estate office that’s scaling quickly • Play a key role in helping families and investors close deals smoothly and successfully Apply Today If you’re a highly organized San Diego-based professional who’s ready to run point on multiple transactions and loves the real estate process — we want to hear from you. You said: can you reiterate that this is not a starter position that you need to have at least 2 to 5 years experience handling transactions at a high-level definitely not for somebody that is not done this before or needs to be trained ChatGPT said: Absolutely — here’s a stronger version of the job ad that clearly states this is not a beginner role, and sets expectations around experience, professionalism, and self-sufficiency: Title: Experienced In-House Transaction Coordinator – San Diego, CA | 10–20 Transactions w/ VA Support Body: Only candidates who live in San Diego County and can work in-office will be considered. This is not a remote or entry-level position. We’re hiring a high-level, experienced Transaction Coordinator to join our fast-paced San Diego real estate office. This role requires someone who has at least 2–5 years of experience managing real estate transactions independently — from contract to close — and is confident handling 10–20 files at a time with efficiency and precision. You’ll be backed by a buyer-side and listing-side virtual assistant, but this role demands leadership, systems thinking, and deep knowledge of California real estate processes. If you’re someone who thrives under pressure, catches every detail, and doesn’t need to be trained — we want to talk to you. Important: This is not a training role and not for someone new to real estate. You must already know how to manage timelines, disclosures, inspections, and vendor coordination across multiple deals without supervision. What You'll Do: • Oversee and manage 10–20 active transactions from contract to close • Handle disclosures, timelines, inspections, escrow coordination, and compliance • Communicate professionally with clients, agents, lenders, and vendors • Collaborate with buyer and listing VAs to keep files moving and error-free • Maintain transaction checklists, systems, and brokerage requirements • Proactively identify and resolve issues before they escalate What You Bring: • 2–5+ years of full-time experience as a Transaction Coordinator • Proven ability to handle high-volume transactions without oversight • Deep understanding of California contracts, disclosures, and timelines • Strong communication skills and high attention to detail • Tech-savvy and comfortable with platforms like Skyslope, DocuSign, ZipForms, Google Workspace, Slack, and Lofty CRM • Professional, reliable, and solution-oriented — always moving deals forward Why Join Us: • Be part of a top-producing, growth-focused team • Work with a systems-driven leadership team that values high performance • Access tools, support, and VAs to help you thrive • Opportunity to improve processes and make a real impact Apply Now If you’re a San Diego-based Transaction Coordinator with proven experience handling complex files and a passion for getting deals done right — we want to hear from you. This is your opportunity to join a high-performing team and do work that truly matters. Responsibilities: • Check each document to verify it has all the correct signatures and dates so the transaction process goes smoothly • Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner • Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs • Enter client information into the client database system and submit appropriate documentation to the office broker for file compliance and keep track of transaction activity • Coordinate and attend all closing procedures, such as moving schedules Qualifications: • Background or knowledge of the real estate industry, transaction coordination, titles, and mortgages preferred • Must have excellent organizational skills and communication skills • High school diploma required; Associate’s degree preferred • Real estate license preferred • Motivated to serve people and provide excellent customer service • Must live in San Diego, CA, 30 miles from San Marcos ,CA About Company: Fastest-growing real estate brokerage in North American historyNamed the “Amazon of Real Estate” by Motley FoolRanked #8 Best Large Employer by Forbes (2024)Recognized by Glassdoor as a Best Place to Work 7 years in a rowDebuted at #18 on USA TODAY’s Top Workplaces (2025)RealTrends 500 Rankings:#1 in transaction sides #1 Top Mover in volume and sides over 5 years #1 Independent Brokerage nationwide 47 agents ranked in RealTrends + Tom Ferry Thousand List for top productionOver 300 agents earned ICON status in just one month26 eXp agents named #1 in their local markets by RateMyAgent for client satisfactionT3 Sixty Mega 1000: #1 in transaction sides, #1 in agent count, #4 in volumeDeloitte Technology Fast 500: Among fastest-growing companies in North AmericaRISMedia Power Broker, Trailblazer, and Newsmaker honors

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