Dispatcher - Travel Logistics Coordinator

About the Role: We are seeking a reliable and detail-oriented Dispatcher to coordinate travel arrangements, manage communication with field teams, and provide logistical support outside regular business hours. Requirements: • Availability after hours for urgent travel changes • Strong organizational and multitasking skills • Clear communication, both verbal and written • Ability to work independently and handle pressure Responsibilities: • Book Flights and Hotels: Arrange air travel and hotel accommodations for field employees, ensuring bookings are efficient and cost-effective. • Hotel Reservations via CLC: Make and manage hotel bookings using the CLC lodging system. Ensure reservations align with company policy and are confirmed in a timely manner. • Change Management: Make last-minute adjustments to hotel or flight bookings as needed. Must be available after business hours to accommodate schedule changes and field emergencies. • Phone Communication: Handle incoming calls from team leaders and field managers, providing real-time support, updates, and instructions. • Expense Categorization: Accurately categorize and document flight and hotel transactions in Expensify for accounting purpose. • Invoice Management: Save all invoices in the designated OneDrive folder and maintain an Excel tracking list for organized recordkeeping. • Coordination: Maintain communication with HR and project managers to ensure all logistics align with staffing schedules and job site demands Apply Job! Apply to this Job