Remote Executive Assistant (Real Estate + Pilates Studio + Personal Admin)
Remote Executive Assistant (Real Estate + Pilates Studio + Personal Admin)
Location: Remote (Must work U.S. Pacific hours)
Compensation: $400–$700/month USD, paid bi-monthly, based on experience
About Us
We are a husband-and-wife entrepreneurs based mostly in California (75%) and Europe (25%). Our work spans real estate investment and property management, a new Pilates studio launch, and day-to-day personal administration. We need an executive assistant who is not just an order-taker, but someone who builds structure, finds solutions, and reduces the mental load across our businesses and lives.
What You’ll Do
- Administrative Operations
- Organize Google Drive, documents, records, and email accounts
- Handle admin tasks like DMV renewals, passport/visa tracking, insurance claims, bills, etc.
- Schedule and coordinate vendors, repairs, or appointments with Gmail Calendar scheduling.
- Review and optimize personal and business systems
- Real Estate & Property Management
- Communicate with tenants via email, text and Tenant Portal
- Track maintenance schedule, rent payments, deposits, and lease updates
- Maintain organized documentation for each property.
- Suggest new or implement better systems/tools for operations
- Pilates Studio Support
- Get familiar with the Mindbody software and support its implementation
- Assist with class scheduling, records, and teacher coordination
- Research marketing options (e.g. local mailers, flyers, email tools)
- Track studio maintenance, licenses, and paperwork and general compliance.
- Personal Life Management
- Review credit card statements, travel itineraries, and loyalty programs
- Organize personal digital life: files, passwords, receipts, records
- Flag expiring documents, insurance issues, or urgent deadlines
- Occasionally research gift ideas, services, or bookings
- Independent Problem Solving
- Operate with minimal instructions—think like a chief of staff
- Use ChatGPT or similar tools to find solutions on your own
- Bring suggestions or improvements without being asked
- Build structure in areas where none exists
What We’re Looking For
- Must-Have Skills
- Outstanding written and spoken English
- Advanced proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail)
- Organized, self-motivated, and resourceful
- Fast learner, able to teach yourself software and workflows
- Previous experience in admin, operations, or support roles
- Able to work independently and adapt to unstructured environments
- Bonus Skills (Nice to Have)
- Experience with real estate or property management
- Understanding of U.S. business and household workflows
- Marketing experience (flyers, email campaigns, design tools)
- Comfortable using ChatGPT and/or curious to explore AI tools
- Work Setup Requirements
- Availability during U.S. Pacific Time business hours
- Reliable, high-speed internet
- A quiet and professional remote work environment
- Your own computer
- What Success Looks Like
- You reduce the number of things on our plate
- You take ownership of recurring tasks and one-off projects
- You think critically and propose improvements
- You treat the role like a partner in operations—not just a task follower
- You would be interested in taking on more responsibility and grow along our businesses (not mandatory)
Job Types: Full-time, Part-time, Contract
Pay: $400.00 - $650.00 per month
Expected hours: 15 – 30 per week
- Benefits:
- Flexible schedule
- Schedule:
- Choose your own hours
- Monday to Friday
Work Location: Remote
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