Payroll & Accounts Payable Coordinator

At Trinity, we provide solutions and expertise to help clients support, monitor, build, and protect within the ever-changing natural, scientific, and built environments. Trinity is seeking an experienced, motivated and detail-oriented Payroll and Accounts Payable Coordinator to join our accounting and finance team. Position Overview/Key Responsibilities: This position will play a critical role in ensuring timely and accurate processing of payroll and vendor/employee reimbursable payments. This role requires strong attention to detail, a proactive mindset, and a desire to work in a collaborative, fast-paced environment. The Payroll and Accounts Payable Coordinator will administer the payroll function of the Company and provide related data for internal and external entities as required, as well as be responsible for the Accounts Payable process and perform billing and project support functions for our project managers. Qualifications: • At least 5 years of experience processing accounts payable and/or administering payroll, preferably in a consulting environment. • High school diploma required. Associate’s degree in accounting or finance or related field preferred. • Demonstrated skills in Adobe Acrobat and Microsoft Word, Excel, and Outlook. • Experience with Deltek Vantagepoint strongly preferred. • Effective communication skills (written and oral) required. • Ability to multi-task under pressure while maintaining professionalism and confidentiality. • Customer service oriented. • Team player. Key Functions: • Payroll Processing: Review and process payroll timesheets for reasonableness, completeness and accuracy, including working with employees on any discrepancies or corrections needed and coordinating with corporate payroll team to ensure timely submissions. • Financial Reporting: Prepare and balance payroll reports and reconcile any discrepancies and assist in the preparation of timesheet related journal entries • Corporate Credit Card Management: Reconcile employee expense reports with credit card statements, manage credit limits, set-up new cards/close any cards no longer needed, and reconcile general ledger accounts related to expenses paid by credit card. • Data Entry/Verification: Audit data integrity and support HR as requested. • Communication: Interact with external/internal customers as necessary while being responsible for maintaining a high degree of confidentiality relative to personal data, salary data and other information. • Invoice and Expense report coding: Review all invoices/expense reports for payment for proper authorization, GL coding and job charge, and correcting or providing feedback, where needed • Invoice and Expense Report Payment: Ensure bank accounts have proper funding prior to payments being disbursed and that our vendors and employees are paid on a timely basis while exercising judgment when transactions need to be expedited. • Subcontactor Compliance: Maintain subcontractor records required by company policy, including getting initial W-9s, insurance certificates, and verifying that a subcontractor is in good standing with the Company • Self-Management and Communication: Work with Corporate accounting team to alert them of significant transactions and business expenses that are out of ordinary course of business. Support open, cooperative, and enthusiastic communication at all levels and at all times and ensure compliance of Trinity Policies and Procedures. Apply tot his job