Billing Clerk

Position Title: Billing Clerk Location: Remote / DFW-based Company: Discovery Experts LLC (“The Discovery Experts”) To save time applying, Discovery Experts LLC does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time. While the candidate will work remotely, they must be based in Dallas-Fort Worth (DFW) area. This is an entry-level position. Overview The Discovery Experts, thediscoveryexperts.com, is seeking a detail-oriented Billing Clerk to join our growing team. This critical role ensures the accurate and timely execution of billing operations, supports compliance with firm and client requirements, and enhances client satisfaction through diligent financial administration. In our fast-paced, professional services environment, the Billing Clerk/Accounts Receivable will manage complex billing workflows, support e-billing systems, and provide insightful reporting and support to internal stakeholders and clients. Key Responsibilities • Invoice Management • Prepare and review bill proformas and finalize complex invoices, including split billing, shared cost arrangements, and discounts. • E-Billing Execution • Submit invoices through various client e-billing platforms (e.g., LegalTracker, OpenInvoice, Brightflag), ensuring compliance and timely approvals. • Billing Dispute Resolution • Analyze billing discrepancies and resolve invoice rejections or client issues proactively. • Client & Matter Setup • Maintain accurate data in billing systems by setting up clients, matters, timekeepers, and rates, and coordinating with clients to support e-billing setup. • Reporting & Compliance • Generate specialized billing schedules, accruals, budgets, and client status reports. Ensure all billing complies with internal policies and outside counsel guidelines. • Accounts Receivable Monitoring • Track payments, follow up on overdue accounts, and ensure collection processes align with client expectations. • Documentation & Procedures • Maintain internal billing procedures, including guidelines for client-specific billing requirements and desktop documentation. • Collaboration & Communication • Communicate professionally with clients, team members, and staff across all levels to ensure accuracy, clarity, and timeliness in all billing matters. Qualifications Experience: • 1–3 years of billing experience in a professional services or law firm environment is required. • Technical Proficiency: • Intermediate to advanced skills in Microsoft Excel (including pivot tables and v-lookup and Outlook are required. • Experience with accounting or time and billing systems such as TimeSolv, Aderant, or Elite preferred. • Familiarity with e-billing platforms (LegalTracker, OpenInvoice, Brightflag, etc.) is a strong plus. Education: • Associate degree in accounting or related field preferred. Equivalent work experience will be considered. Skills & Attributes: • Exceptional attention to detail and accuracy. • Strong time management, organizational, and analytical skills. • Effective written and verbal communication. • Ability to work both independently and as part of a collaborative team. • Familiarity with outside counsel billing guidelines and contract billing arrangements. Apply tot his job Apply To this Job