Virtual Assistant – Admin and Scheduling – Housewives Welcome

Job Summary Houston Skilled Consultancy is looking for a detail‑oriented, people‑friendly Virtual Assistant (VA) to handle day‑to‑day administrative tasks, calendar and inbox management, basic documentation, and client coordination. This role is purpose-built for candidates who want to restart or balance their careers alongside family responsibilities—especially housewives seeking flexible, remote work with clear processes, supportive training, and predictable routines. Key Responsibilities • * Calendar & Scheduling: Coordinate meetings across time zones, send invites, manage reschedules/cancellations, and avoid conflicts. • * Inbox & Communication Management: Draft, sort, and respond to routine emails; flag priority items; maintain a clean, organized inbox. • * Documentation & Data Entry: Prepare and format documents, spreadsheets, and presentations; maintain trackers and logs. • * Client & Stakeholder Coordination: Share agendas, follow-ups, and minutes of meetings; manage simple client queries professionally. • * Task & Project Tracking: Maintain task lists, reminders, and simple project boards (e.g., Trello, Asana, ClickUp). • * File & Knowledge Management: Organize shared drives, folders, and naming conventions for fast retrieval. • * Basic Research: Compile simple internet research and summaries to support decision-making. • * Reporting: Generate weekly/monthly status reports and productivity summaries. • * Process Compliance: Follow established SOPs and contribute to improving them as you learn. • Required Skills and Qualifications • * Excellent written and verbal English communication. • * Strong organizational skills with a proactive follow-up habit. • * Working knowledge of MS Office/Google Workspace (Docs, Sheets, Slides, Gmail, Calendar). • * Comfort using online productivity tools (Zoom/Meet, Calendly, Slack/Teams, Trello/Asana/ClickUp). • * Ability to multitask, prioritize, and meet deadlines with minimal supervision. • * High reliability and professionalism in remote settings (privacy, punctuality, responsiveness). • * Stable internet connection and a laptop/desktop. • Experience • * 0–3 years of experience in administration, coordination, customer support, operations, or similar roles. • * Career returnees / homemakers without prior corporate experience are encouraged to apply—we will train you. • * Prior experience as a Virtual Assistant is a plus, but not mandatory. • Working Hours • * Flexible: Choose from 20–40 hours per week depending on your availability. • * Core collaboration window: Between 10:00 AM – 6:00 PM IST (you may select a fixed block within this window). • * Occasional early/late meetings may occur for international stakeholders (with prior notice). • Knowledge, Skills, and Abilities • * Time management & prioritization under shifting demands. • * Attention to detail in calendars, documents, and communications. • * Confidentiality & discretion with sensitive information. • * Process mindset—ability to follow SOPs and suggest improvements. • * Learning agility—comfortable picking up new tools and workflows quickly. • * Service orientation—calm, courteous, and solution-focused. • Benefits • * Remote-first role with genuine schedule flexibility. • * Structured onboarding & paid training on tools, templates, and SOPs. • * Clear, documented processes to make the work predictable and stress-free. • * Performance-based incentives and progression to Senior VA / Team Lead / Operations Coordinator tracks. • * Supportive, inclusive culture welcoming housewives and professionals returning to work. • * Paid time off and festival/holiday flexibility (as per company policy). • Why Join Houston Skilled Consultancy? • * We believe in second careers and flexible careers—your home responsibilities are respected. • * You will work with well-defined tasks, clear ownership, and supportive mentors. • * Career growth without the commute—advance based on outcomes, not hours spent online. • * Be part of a professional yet empathetic team that values structure, clarity, and respect. • How to Apply • Email your resume (PDF preferred) to us with the subject line: Application – Virtual Assistant (Admin & Scheduling) – Your Name • * Add a short cover note explaining: • * Your availability (hours per week & preferred time window) • * Your comfort with tools (Google Workspace, Calendly, Trello/Asana, etc.) • * Why this flexible VA role fits your current life stage • * • (Optional) Attach a 1-page sample: a formatted document, simple spreadsheet, or a mock email response to showcase your communication and formatting skills. • * Shortlisted candidates will go through: • * A quick skills assessment (email drafting + scheduling task) • * A video interview with the hiring manager • * Apply tot his job Apply To this Job