Part-time People Operations Specialist - Shaping Culture & Enhancing Team Experience in a Remote Setting

Join the Hamilton Raye Team: Revolutionizing People Operations in a Dynamic Remote Environment

Hamilton Raye is a pioneering fractional executive assistant agency that is redefining the landscape of administrative support for businesses. With a strong foundation built on the core values of presence, efficiency, happiness, passion, and balance, we're not just a company - we're a community that thrives on providing top-notch support to our clients while nurturing a well-balanced lifestyle for our team members. As we continue to grow and expand our horizons, we're on the lookout for a highly skilled and passionate Part-time People Operations Specialist to join our remote team.

About the Role: Driving Success in People Operations

The People Operations Specialist at Hamilton Raye is the linchpin in enhancing and managing our hiring processes, team onboarding, engagement, and day-to-day people operations. This role is not just about managing tasks; it's about creating a vibrant, connected culture that celebrates individual contributions and milestones. As a people-centered role, you'll work closely with various departments, including IT and mentorship programs, to ensure a seamless onboarding experience and foster a culture that thrives on engagement, learning, and recognition.

Key Responsibilities: Where Your Skills Shine

• Recruitment & Hiring Process Management
  • Source, review resumes, and conduct phone interviews for potential candidates, ensuring the best talent is identified and brought on board.
  • Develop and enhance a streamlined hiring process, including workflows, stages, templates, and email communications in our recruitment system, to improve efficiency and candidate experience.
  • Continuously optimize the hiring process to ensure it remains effective and aligned with the company's growing needs.
• Onboarding Coordination
  • Schedule setup sessions with new hires before onboarding to confirm access and complete initial setup, ensuring a smooth transition into the team.
  • Coordinate with IT for onboarding-related support and track completion of setup and required courses, ensuring new hires have everything they need to succeed.
  • Manage onboarding communication by sharing announcements in Slack, adding new hires to the admin database, creating admin bios, and aligning with the mentor program, making sure new team members feel welcome and integrated.
• Team Engagement & Development
  • Organize buddy groups to foster connections within the team, promoting a culture of collaboration and camaraderie.
  • Lead training initiatives and coordinate team-building activities that encourage growth, learning, and fun.
  • Build training tools and resources for team member development, ensuring our team is always equipped with the latest skills and knowledge.
  • Plan and execute birthday, holiday, and team anniversary celebrations, making sure special days are recognized and celebrated across the team.
• Team Performance & Recognition
  • Develop a performance tracking plan to monitor and support team development, ensuring our team members are always on a path to growth.
  • Create, update, and manage team bios, and incorporate these onto the company website during onboarding, showcasing our team's talent and achievements.
• Benefits & Communication Support
  • Assist with benefit coordination and updates, maintaining a central information hub in Circle, ensuring our team has access to the benefits they need.
  • Send out reminders for paid holidays and other essential team updates, keeping everyone informed and on the same page.

What We're Looking For: Your Skills and Experience

To excel in this role, you'll need a blend of experience, skills, and personal qualities that align with our company culture and the demands of the position.

Preferred Experience:

• Experience with benefits coordination and updating internal resources, ensuring accuracy and relevance.
• Familiarity with using platforms for communication and reminders, particularly for holiday schedules and paid leave notifications, to keep the team informed.

Ideal Candidate Qualities:

• A passion for people operations and team development, driving you to create engaging and supportive team processes.
• Detail-oriented and proactive in managing workflows and team engagement, ensuring everything runs smoothly and efficiently.
• Strong organizational skills and a collaborative spirit, enabling you to work effectively across teams and departments.

Career Growth and Learning Benefits

At Hamilton Raye, we're committed to the growth and development of our team members. As a Part-time People Operations Specialist, you'll have the opportunity to:

• Develop your skills in people operations, recruitment, and team management, enhancing your professional profile.
• Work with a dynamic team that's passionate about making a difference, learning from their experiences and expertise.
• Contribute to shaping the culture and processes that impact every team member's journey, making a tangible difference in our community.

Our Work Environment and Company Culture

We're a remote team that values flexibility, work-life balance, and the well-being of our members. Our culture is built on:

• A flexible work-from-home schedule that allows you to manage your time effectively.
• A collaborative and supportive environment where everyone's voice is heard.
• A commitment to making a positive impact on our team members' lives and the lives of our clients.

Compensation, Perks, and Benefits

We offer a competitive compensation package that includes:

• A part-time hourly position, approximately 5-10 hours a week, providing flexibility and work-life balance.
• The ability to contribute to a 401K, planning for your future.
• Accrued PTO, ensuring you have time to rest and recharge.
• Paid Holidays, celebrating the important days with our team.

Join Us: Make a Difference in People Operations

If you're passionate about creating supportive, efficient, and enjoyable team processes, we want to hear from you. This role is an opportunity to shape and influence the culture at Hamilton Raye, making a positive impact on every team member's journey. Apply now and be part of a team that's redefining the future of work.

Ready to join us? The first step is easy. Click apply now, and we'll be in touch soon!