Executive Assistant, Medical Affairs

About the position Responsibilities • Provides executive administrative support for Medical Affairs leaders including management of complex calendars, assistance with department goals, meetings, calendar, travel, expense reports, etc. • Develops & manages various team collaboration sites and document repositories and distribution lists • Assists with the onboarding of new team members • Acts as a key contact both internally and externally • Manages and prioritizes internal and external communications including emails, arrangement of conference calls and Zoom meetings; prepare formal agendas and other communication/meeting materials for internal and external use. • Coordinate logistics for meetings including leadership team meetings, off-sites, and trainings, including vendor selection, technology setup, etc. • Supports agenda development, meeting minutes, manages files in BOX folders and repositories for large team meetings • Depending on prioritization and bandwidth may provide additional support as needed for the greater department, including travel coordination, cross-functional team calendaring, preparing slide decks for presentations, onboarding of new team members, business supplies & materials, etc. • Participates as integral member of company-wide Executive Admin (EA) team and participates in EA team meetings, initiatives, and coverage • Appropriately manage information of a highly confidential and critical nature • Serves as a subject matter expert for P2P (Procure to Pay) and liaises with FP&A team • Provide back-up support to other assistants as needed • Perform other duties as assigned Requirements • Bachelor's degree preferred with a minimum of 5 years relevant experience required. • Proven experience as an administrative assistant, secretary, or similar role, preferably within the healthcare or pharmaceutical sector. • Outstanding verbal and written communication skills required with keen attention to accuracy, details, formatting, and grammar. • Expert knowledge of MS Office applications including MS PowerPoint, Excel, Word and Outlook required. • Experience with project management tools and contract management processes is highly desirable. • High integrity and demonstrated ability to treat confidential information with great discretion • Strong organizational and prioritization skills • A proven, collaborative team player with initiative and enthusiasm for taking on new challenges in a rapidly evolving industry • Ability to execute under tight deadlines with changing priorities • Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization. Apply tot his job Apply To this Job